Committee Minutes
LETCHWORTH CROQUET CLUB
COMMITTEE MEETING : 15th JANUARY 2024
Held at 25 South View, Letchworth Garden City
Present : Tracy Martin (Chair), Sue Bathmaker (Vice-Chair), Colin Gregory (Secretary),
David Clancey (Treasurer), Andrea Carr, Tony Hyde, Janet Mathews, John Noble,
Trish Noble, Keith Rhodes, Sue Watson
1
NOTES FROM 13TH NOVEMBER 2023
The notes were agreed. Copy to be made available in the shelter.
2
CHAIRMAN’S REPORT
Tracy had received a supply of pamphlets from Croquet England promoting their new branding and the game generally which led to a discussion on how best to adapt and circulate them to promote our own Club. Tracy and Colin offered to look at the possibility of attaching an addendum before they are left at central distribution centres. (See also Item 7)
Tracy also reported that she had arranged for Mike Percival (Percival Mallets) to come to Muddy Lane on 27th January, with some sample mallets on a ‘try before you buy’ basis. Some members have already expressed an interest and others are very welcome to come along on the day.
3
MLSG/LSTC UPDATE
Sue said that there had not been a Board Meeting since our last committee meeting and there were no immediate issues to report.
4
FINANCIAL POSITION and SUBSCRIPTIONS FOR 2024
We thanked David for circulating a statement of accounts for the year end 2023. We noted that the accounts now needed to be audited before being presented to the AGM and Tracy offered to make some enquiries within the club for a volunteer.
David was also very pleased to report that at long last the Club’s Bank Account had been updated – he was now an authorised signatory and on-line transactions were now in place. He thanked Tracy for dealing with the Bank’s protracted admin. procedures.
With regard to the annual membership subscription for 2024, we considered and agreed to recommend to the AGM an increase to allow for inflation – i.e. £160 for a single member £290 for joint members.
5
GROUNDS MAINTENANCE AND EQUIPMENT
Keith presented a summary of the current conditions of the lawns. The maintenance team have continued to keep the lawns open so far, but the last few weeks have been particularly harsh. The lawns have been flooded and frozen and ideally need to be moved over to avoid wear and tear, but with the early morning frosts normal maintenance slots have had to be rescheduled. Keith recommended that the lawns be closed for the afternoon of Tuesday 16th January – a scheduled GC ‘roll-up’ session – to provide an opportunity for maintenance work this week. It was agreed that an email should be sent out as soon as possible. We appreciated the fact that grounds work at this time of year had to be carried out on a flexible basis.
Keith also reported that there was currently a power supply outage in our club shelter – possibly a problem with the supply to the Sports Centre. Further investigations are being carried out.
We placed on record our thanks to all involved for completion of the new paved frontage to the green sheds/entrance to the club shelter which had considerably improved the approach route to the lawns.
To conclude, Keith had prepared an updated ‘wish list’ of maintenance/equipment requirements for 2024 and a current Asset Register – items for the AGM
6
PROJECTS
Tony reminded us that he was holding an application form to apply for a community grant from NHDC, possibly towards the cost of providing improved storage facilities, during 2024. It was agreed that he and Keith would discuss this and report back to the next meeting.
7
PLANS FOR 2024
Draft Calendar – We discussed the proposed list of events/activities for 2024 as drafted by Colin - now to be completed and presented to the AGM.
Annual Dinner – 2nd March 2024 - Andrea and Tracy are meeting the Golf Club next week. Menu and information will be circulated asap.
AGM – 25th March 2024 – Venue still to be decided as Golf Club fees have increased.
Team Events – AC (John Hall to manage). Single Ball John N./Brian H. and
GC as in previous years
Summer Lunch – Sue B. volunteered to sound out Andy Kennedy for the use of his garden again – date to be confirmed.
Coffee Mornings – Two dates were fixed :
Thursday 25th January 2024 at 10.30 a.m. and
Thursday 22nd February 2024 at 10.30 a.m.
Beginners’ Coaching 2024 – John agreed to run a Beginners’ Course, over two weeks, consisting of Thursdays (18.30 – 20.30) and Saturdays (10.00 – 12.00) each week : 9th & 11th May and 16th & 18th May 2024. To be followed by a separate group ‘fun’ event. To be advertised in the pamphlet distribution.
OTHER BUSINESS
Committee members - Trish reported that she would be standing down from the committee as from April. We thanked Trish for all that she has done so far and for her offer to continue to help and support club activities. As a follow on John suggested that the committee should set some target ‘skills gaps’ and then seek to recruit new committee members appropriately.
Safeguarding – Tony (as our club Safeguarding Officer) reported that he had received a communication from Croquet England concerning Part 2 of the implementation of the Safeguarding legislation relating to vulnerable adults. We agreed that all club members should be made aware of the implications and that it would need to be managed very sensibly. Tony said that he would bring more information to the next meeting with a view to reporting on this at the AGM.
NEXT MEETING – Monday, 11th March 2024 at 2.00 p.m. at Sue Bathmaker’s home.
The meeting closed at 3.35 p.m.
LETCHWORTH CROQUET CLUB
COMMITTEE MEETING : 13th NOVEMBER 2023
Held at 98 Wilbury Road, Letchworth Garden City
Present : Tracy Martin (Chair), Sue Bathmaker (Vice-Chair), Colin Gregory (Secretary), David Clancey (Treasurer), Andrea Carr, Tony Hyde, Janet Mathews, John Noble, Keith Rhodes, Sue Watson
Apologies : Trish Noble
1
NOTES FROM 4th September 2023
The notes were agreed. Copy to be made available in the shelter.
2
CHAIRMAN’S REPORT
We were pleased to welcome David Clancey to the meeting. Tracy also updated us on the current position with the club’s authorised signatories on the bank account at HSBC – some issues still unfortunately outstanding.
We also noted the new legal status of the Croquet Association and as a result the re-branding that has been carried out to reflect this. ‘Croquet England’ is now established with a new website.
3
SAFEGUARDING
Tony reported that he had contacted Croquet England regarding the recommended training for club Safeguarding Officers. As a result he had attended their workshop and has received the qualifying Certificate, valid for three years.
Part 2 of the training, to cover ‘Vulnerability’, is scheduled to take place in Spring 2024. Tony agreed to attend on behalf of the club. It will then be necessary to inform all members of the obligations and requirements of this legislation.
Sue offered to check with the Manager at the Tennis Club to see how they operate, and report back
4
GRANT FUNDING FOR PROJECTS
Tony updated us on his investigations for possible grant funding from the Garden City Heritage Foundation and North Herts Council.
He was pleased to report that the Heritage Foundation have agreed a donation of £1,250 towards our new paving project in front of the shelter and green metal sheds, the total cost of which is estimated at £2568. It was agreed to proceed with this work.
Tony also added that he had received the relevant forms from North Herts Council to enable us to make a donation request to them in the future. However, he suggested that we hold this request to be used on our next project. It was agreed that Tony would liaise with Keith on the cost of the storage project in the New Year (see item 6).
5
TREASURER’S REPORT
We received a statement of accounts from September to 13th November 2023 showing a credit of £13,294. David reported that he would initially be checking on the club’s Gift Aid returns to HMRC and making arrangements for Tracy to hold some petty cash locally.
6
GROUNDS MAINTENANCE AND EQUIPMENT
Lawns – Keith reported that the Autumn maintenance refurbishment works are now completed. We thanked Letchworth Golf Club for all their help in this regard. Short lawns have been laid out for the winter; the hoops have been repainted and the machinery is in the process of being serviced.
Thanks to Golf Club
Shelter – Security lights have been fixed at two points and a CCTV poster displayed to help deter further vandalism. Brighter lightbulbs have also been installed in the shelter.
Storage Facilities – The Grounds Team have been looking at how to free-up more room for general use in the shelter and in the hoops/mallets green shed, with a view to moving all the grounds equipment into the metal ‘green sheds’. However, this would require the purchase of (preferably) an extra metal ‘green shed’ (plus hard base) which could store grounds materials/equipment etc and be positioned hopefully further out of sight.
We noted also that the main club shelter will require re-treating externally next year.
It was agreed that Keith would report back with some costed proposals on future storage needs in due course.
We thanked Keith and the Grounds Team for all their continued help in keeping our grounds etc. in good shape.
7
MUDDY LANE SPORTS GROUND LTD/
LETCHWORTH SPORTS AND TENNIS CLUB
Sue B. reported on recent Board meetings. Membership numbers are picking up again; café continues to operate in-house; investigations into provision of facilities for Padel continuing; social activities popular.
8
MEMBERSHIP
Recruitment - Andrea reported that the current membership stands at 84, of which 6/8 were social members. The recruitment programme for new members this year had proved very successful, thanks to all the help from coaches and other volunteers who had contributed.
It was agreed that a recruitment programme would be developed for 2004/5 with help from our Club coaches. Ideas to be considered in the New Year.
Coffee mornings – Another successful coffee morning had been held in October. It was agreed that the next coffee morning would be a pre-Christmas appeal event, fixed for Thursday 30th November 2023 with monetary donations towards the Letchworth Food Bank. Venue at Muddy Lane café (TBC with the Tennis Club).
9
PLANS FOR 2024
Tournaments – AC B-level, 6/7th July 2024 in the CE schedule (manager Brian Havill); AC Charity One-ball (manager John Noble) also booked and to be promoted within our Club. EACF league matches to be arranged.
Annual Dinner – fixed for Saturday 2nd March 2024 at Letchworth Golf Club. (TBC with the Golf Club)
Annual General Meeting – fixed for Monday, 25th March 2024 at Letchworth Golf Club.
10
NEXT MEETING was fixed for Monday 15th January 2024 at 2.00 p.m. at Andrea’s, 25 South View, Letchworth Garden City.
The meeting closed at 4.05 p.m.
COMMITTEE MEETING : 13th NOVEMBER 2023
Held at 98 Wilbury Road, Letchworth Garden City
Present : Tracy Martin (Chair), Sue Bathmaker (Vice-Chair), Colin Gregory (Secretary), David Clancey (Treasurer), Andrea Carr, Tony Hyde, Janet Mathews, John Noble, Keith Rhodes, Sue Watson
Apologies : Trish Noble
1
NOTES FROM 4th September 2023
The notes were agreed. Copy to be made available in the shelter.
2
CHAIRMAN’S REPORT
We were pleased to welcome David Clancey to the meeting. Tracy also updated us on the current position with the club’s authorised signatories on the bank account at HSBC – some issues still unfortunately outstanding.
We also noted the new legal status of the Croquet Association and as a result the re-branding that has been carried out to reflect this. ‘Croquet England’ is now established with a new website.
3
SAFEGUARDING
Tony reported that he had contacted Croquet England regarding the recommended training for club Safeguarding Officers. As a result he had attended their workshop and has received the qualifying Certificate, valid for three years.
Part 2 of the training, to cover ‘Vulnerability’, is scheduled to take place in Spring 2024. Tony agreed to attend on behalf of the club. It will then be necessary to inform all members of the obligations and requirements of this legislation.
Sue offered to check with the Manager at the Tennis Club to see how they operate, and report back
4
GRANT FUNDING FOR PROJECTS
Tony updated us on his investigations for possible grant funding from the Garden City Heritage Foundation and North Herts Council.
He was pleased to report that the Heritage Foundation have agreed a donation of £1,250 towards our new paving project in front of the shelter and green metal sheds, the total cost of which is estimated at £2568. It was agreed to proceed with this work.
Tony also added that he had received the relevant forms from North Herts Council to enable us to make a donation request to them in the future. However, he suggested that we hold this request to be used on our next project. It was agreed that Tony would liaise with Keith on the cost of the storage project in the New Year (see item 6).
5
TREASURER’S REPORT
We received a statement of accounts from September to 13th November 2023 showing a credit of £13,294. David reported that he would initially be checking on the club’s Gift Aid returns to HMRC and making arrangements for Tracy to hold some petty cash locally.
6
GROUNDS MAINTENANCE AND EQUIPMENT
Lawns – Keith reported that the Autumn maintenance refurbishment works are now completed. We thanked Letchworth Golf Club for all their help in this regard. Short lawns have been laid out for the winter; the hoops have been repainted and the machinery is in the process of being serviced.
Thanks to Golf Club
Shelter – Security lights have been fixed at two points and a CCTV poster displayed to help deter further vandalism. Brighter lightbulbs have also been installed in the shelter.
Storage Facilities – The Grounds Team have been looking at how to free-up more room for general use in the shelter and in the hoops/mallets green shed, with a view to moving all the grounds equipment into the metal ‘green sheds’. However, this would require the purchase of (preferably) an extra metal ‘green shed’ (plus hard base) which could store grounds materials/equipment etc and be positioned hopefully further out of sight.
We noted also that the main club shelter will require re-treating externally next year.
It was agreed that Keith would report back with some costed proposals on future storage needs in due course.
We thanked Keith and the Grounds Team for all their continued help in keeping our grounds etc. in good shape.
7
MUDDY LANE SPORTS GROUND LTD/
LETCHWORTH SPORTS AND TENNIS CLUB
Sue B. reported on recent Board meetings. Membership numbers are picking up again; café continues to operate in-house; investigations into provision of facilities for Padel continuing; social activities popular.
8
MEMBERSHIP
Recruitment - Andrea reported that the current membership stands at 84, of which 6/8 were social members. The recruitment programme for new members this year had proved very successful, thanks to all the help from coaches and other volunteers who had contributed.
It was agreed that a recruitment programme would be developed for 2004/5 with help from our Club coaches. Ideas to be considered in the New Year.
Coffee mornings – Another successful coffee morning had been held in October. It was agreed that the next coffee morning would be a pre-Christmas appeal event, fixed for Thursday 30th November 2023 with monetary donations towards the Letchworth Food Bank. Venue at Muddy Lane café (TBC with the Tennis Club).
9
PLANS FOR 2024
Tournaments – AC B-level, 6/7th July 2024 in the CE schedule (manager Brian Havill); AC Charity One-ball (manager John Noble) also booked and to be promoted within our Club. EACF league matches to be arranged.
Annual Dinner – fixed for Saturday 2nd March 2024 at Letchworth Golf Club. (TBC with the Golf Club)
Annual General Meeting – fixed for Monday, 25th March 2024 at Letchworth Golf Club.
10
NEXT MEETING was fixed for Monday 15th January 2024 at 2.00 p.m. at Andrea’s, 25 South View, Letchworth Garden City.
The meeting closed at 4.05 p.m.
LETCHWORTH CROQUET CLUB
COMMITTEE MEETING – 4th SEPTEMBER 2023
Held at 98 Wilbury Road, Letchworth Garden City at 2.30 p.m.
Present : Tracy Martin (Chair), Colin Gregory (Secretary), Sue Bathmaker (Vice-Chair), Tony Hyde, Janet Mathews, John Noble, Trish Noble, Keith Rhodes, Sue Watson
Apologies : Andrea Carr
1
NOTES FROM MEETING HELD ON 24th JULY 2023
Were agreed – copy to be made available in the shelter asa
2
MATTERS ARISING FROM JULY MEETING
Tracy was pleased to report that David Clancey had offered to take on the post of Treasurer and he was in the process of talking to Stuart Haggett regarding the handover.
We noted that ten of each colour hoop markers had been purchased and were in the box in the shelter, plus four ‘advantage’ hoop counters.
Tony reported that he would be contacting the CA regarding the CA Training for Safeguarding Officers, to clarify whether he would be required to attend.
Keith reported that he had spoken to John Ranson regarding the offer of a commemorative bench; this has been put on hold for the time being.
3
CHAIRMAN’S REPORT
Tracy made reference to recent matches in the EACF tournament this year and the anomalies in some handicaps which had caused concern. Discussion then broadened out into the need to assess handicaps for our new club members. It was agreed that Tracy would ensure, in the first instance, that all new recruits have a GC Handicap Card.
4
MUDDY LANE SPORTS GROUND LTD / LETCHWORTH SPORTS & TENNIS CLUB UPDATE
Sue B. updated us on recent Board meetings. The increasing popularity of Padel, (cross between Tennis and Squash) was being monitored.
5
FINANCES
Stuart Haggett, as retiring Treasurer, had emailed a statement of accounts as at 1st September 2023 indicating current total funds of £13,734. His handover to David Clancey would be in place before our next meeting.
6
GROUNDS MAINTENANCE and EQUIPMENT
(i)
Lawns - Keith reported that the autumn lawn maintenance would be starting on 18th September 2023. Letchworth Golf Club were due to help out again with the delivery and spreading of sand on 20th September. The lawns would be closed for approximately three weeks depending on the weather. Re-sized lawns would be opened for the winter months. For future reference Keith raised the need for the club to consider whether to re-jig the weekly lawns maintenance schedule – with the irrigation system now in full operation the grass was growing more vigorously requiring additional mowing sessions i.e. sometimes three cuts per week instead of two and this puts extra pressure on our existing ‘grounds team’. Offers of help in the future from more volunteers would be gratefully received.
(ii)
Shelter improvements and Storage of Equipment
Tracy had brought to our attention the need for more space in the shelter for members’ day-bags, waterproofs etc, more of a problem when the inter-club ‘friendly’ matches are held. Keith added that he had carried out an initial review and there were a few options open which could lead to providing more space in the shelter e.g. the acquisition of additional shed/storage facilities for maintenance equipment, gazebos, chairs etc. He also asked for other ideas and suggestions. After some discussion it was agreed that Keith would draw up some proposals for the next meeting.
Thanks Keith
(iii)
Tony reported that he had met with LGCHF and NHDC regarding possible grant applications to help towards the cost of a new paved access path and ‘patio’ at the shelter. Grant applications to both organisations would now fall to be considered as part of the 2024/5 budgets.
(iv)
Finals Day
Keith reported that the lawns would be cut and prepared for play on Finals Day on 9th September 2023 and the Doubles final fixed for Sunday the 10th. It was agreed that we would promote this again with all club members encouraging spectator support for fellow croquet colleagues..
7
PLANS FOR 2024
Colin asked which CA tournaments we would be organising for 2024. It was agreed to host one two-day B Level GC event in July and a Charity AC one-ball event in March/April 2024.
‘Friendly’ matches would also be scheduled with Stony Stratford, Newport, Westmill, Leighton Linslade etc, and we would enter the EACF League tournaments as in previous years.
8
OTHER BUSINESS
(I)
End of season Social – 16th September 2023
We discussed the format for this gathering – starting at 11.00 a.m. followed by light refreshments and closing with timed ‘doubles’ games. It was agreed that Sue B. would email details out asking for members to ‘register’ their attendance.
(ii)
Charity Event
Trish asked whether the club would offer a prize of a couple of croquet coaching lessons in a Letchworth Golf Club charity day, in aid of Riding for the Disabled. John would provide the coaching. We agreed wholeheartedly that this would be an excellent opportunity to promote our club, help the Golf Club and support the charity.
Thanks John/Trish
(iii)
Winter coffee mornings at Muddy Lane cafe
Colin suggested we should set some dates for our monthly coffee mornings which had been well supported in the past. Sue B offered to check this with the Tennis Club in the first instance. Thanks Sue
9
NEXT MEETING
Was fixed for Monday 13th November 2023 at 2.30 p.m. at 98 Wilbury Road, Letchworth
The meeting closed at 3.55 p.m.
COMMITTEE MEETING – 4th SEPTEMBER 2023
Held at 98 Wilbury Road, Letchworth Garden City at 2.30 p.m.
Present : Tracy Martin (Chair), Colin Gregory (Secretary), Sue Bathmaker (Vice-Chair), Tony Hyde, Janet Mathews, John Noble, Trish Noble, Keith Rhodes, Sue Watson
Apologies : Andrea Carr
1
NOTES FROM MEETING HELD ON 24th JULY 2023
Were agreed – copy to be made available in the shelter asa
2
MATTERS ARISING FROM JULY MEETING
Tracy was pleased to report that David Clancey had offered to take on the post of Treasurer and he was in the process of talking to Stuart Haggett regarding the handover.
We noted that ten of each colour hoop markers had been purchased and were in the box in the shelter, plus four ‘advantage’ hoop counters.
Tony reported that he would be contacting the CA regarding the CA Training for Safeguarding Officers, to clarify whether he would be required to attend.
Keith reported that he had spoken to John Ranson regarding the offer of a commemorative bench; this has been put on hold for the time being.
3
CHAIRMAN’S REPORT
Tracy made reference to recent matches in the EACF tournament this year and the anomalies in some handicaps which had caused concern. Discussion then broadened out into the need to assess handicaps for our new club members. It was agreed that Tracy would ensure, in the first instance, that all new recruits have a GC Handicap Card.
4
MUDDY LANE SPORTS GROUND LTD / LETCHWORTH SPORTS & TENNIS CLUB UPDATE
Sue B. updated us on recent Board meetings. The increasing popularity of Padel, (cross between Tennis and Squash) was being monitored.
5
FINANCES
Stuart Haggett, as retiring Treasurer, had emailed a statement of accounts as at 1st September 2023 indicating current total funds of £13,734. His handover to David Clancey would be in place before our next meeting.
6
GROUNDS MAINTENANCE and EQUIPMENT
(i)
Lawns - Keith reported that the autumn lawn maintenance would be starting on 18th September 2023. Letchworth Golf Club were due to help out again with the delivery and spreading of sand on 20th September. The lawns would be closed for approximately three weeks depending on the weather. Re-sized lawns would be opened for the winter months. For future reference Keith raised the need for the club to consider whether to re-jig the weekly lawns maintenance schedule – with the irrigation system now in full operation the grass was growing more vigorously requiring additional mowing sessions i.e. sometimes three cuts per week instead of two and this puts extra pressure on our existing ‘grounds team’. Offers of help in the future from more volunteers would be gratefully received.
(ii)
Shelter improvements and Storage of Equipment
Tracy had brought to our attention the need for more space in the shelter for members’ day-bags, waterproofs etc, more of a problem when the inter-club ‘friendly’ matches are held. Keith added that he had carried out an initial review and there were a few options open which could lead to providing more space in the shelter e.g. the acquisition of additional shed/storage facilities for maintenance equipment, gazebos, chairs etc. He also asked for other ideas and suggestions. After some discussion it was agreed that Keith would draw up some proposals for the next meeting.
Thanks Keith
(iii)
Tony reported that he had met with LGCHF and NHDC regarding possible grant applications to help towards the cost of a new paved access path and ‘patio’ at the shelter. Grant applications to both organisations would now fall to be considered as part of the 2024/5 budgets.
(iv)
Finals Day
Keith reported that the lawns would be cut and prepared for play on Finals Day on 9th September 2023 and the Doubles final fixed for Sunday the 10th. It was agreed that we would promote this again with all club members encouraging spectator support for fellow croquet colleagues..
7
PLANS FOR 2024
Colin asked which CA tournaments we would be organising for 2024. It was agreed to host one two-day B Level GC event in July and a Charity AC one-ball event in March/April 2024.
‘Friendly’ matches would also be scheduled with Stony Stratford, Newport, Westmill, Leighton Linslade etc, and we would enter the EACF League tournaments as in previous years.
8
OTHER BUSINESS
(I)
End of season Social – 16th September 2023
We discussed the format for this gathering – starting at 11.00 a.m. followed by light refreshments and closing with timed ‘doubles’ games. It was agreed that Sue B. would email details out asking for members to ‘register’ their attendance.
(ii)
Charity Event
Trish asked whether the club would offer a prize of a couple of croquet coaching lessons in a Letchworth Golf Club charity day, in aid of Riding for the Disabled. John would provide the coaching. We agreed wholeheartedly that this would be an excellent opportunity to promote our club, help the Golf Club and support the charity.
Thanks John/Trish
(iii)
Winter coffee mornings at Muddy Lane cafe
Colin suggested we should set some dates for our monthly coffee mornings which had been well supported in the past. Sue B offered to check this with the Tennis Club in the first instance. Thanks Sue
9
NEXT MEETING
Was fixed for Monday 13th November 2023 at 2.30 p.m. at 98 Wilbury Road, Letchworth
The meeting closed at 3.55 p.m.
LETCHWORTH CROQUET CLUB
COMMITTEE MEETING – 22nd MAY 2023
Held at Andrea’s home
Present : Tracy Martin (Chair), Colin Gregory (Secretary), Sue Bathmaker (Vice-Chair), Andrea Carr, Tony Hyde, Janet Mathews, John Noble, Trish Noble, Keith Rhodes, Sue Watson
1
Apologies were received from Stuart Haggett
2
NOTES FROM 3RD APRIL 2023
Were agreed. Copy will be available in the shelter from 25th July 2023.
Summer Lunch party – Tracy and Colin to liaise and agree the date.
3
CHAIRMAN’S REPORT & FINANCES
In the absence of Stuart, Tracy circulated the current financial statement which was self-explanatory. The majority of membership subscriptions for 2023/4 have now been received and an updated membership list will be circulated as soon as possible. We noted that the capitation fee to MLSG was due in June 2023.
4
SAFEGUARDING AND RISK ASSESSMENT
Following on from the discussions at the last committee meeting, Tony reported on the outcomes from the working group meeting held recently. A poster on ‘What to do in an Emergency’ has now been drafted and is/will be displayed in the shelter. All club members are asked to make themselves aware of the advice and information contained therein. Tony also agreed to contact the manager at the Tennis Club to obtain her advice and input too.
John reported receipt of the annual renewal of the fire/third party insurance cover, in the sum of £434.13 – a 17% increase on last year. Keith said he would update the asset register which could then be sent with the payment.
5
COACHING AND MEMBERSHIP
(i)
Beginners
There was general discussion on the Beginners’ Coaching courses which had been organised over the course of April/May. We thanked John, Trish and Andrea, plus other club volunteers, for all their time and effort that had been put into running the two groups of beginners. It was agreed that a final follow-up group session should be held on Saturday 27th May. Andrea to email out.
(ii)
Association Croquet Coaching
Sue Bathmaker reported that Alison Maugham had arranged four dates to provide specialist coaching for interested club members. One event had already taken place on 5th May. The remaining dates are 7th July, 1st September and 29th September 2003.
Andrea also reported that a coaching session is being organised for early June for those members new to AC.
6
MLSG/LSTC
Sue Bathmaker reported that the contract with Crafty’s Café had regrettably been terminated. From now on the café would be run in-house.
7
GROUNDS MAINTENANCE AND EQUIPMENT
Keith reported on the current lawn conditions – looking very good – now being cut twice a week. The watering system was also being used overnight twice a week. Arising out of some discussion, Keith agreed to calculate an estimated annual cost of running our irrigation system, for our information.
So far as the equipment is concerned, there had been some repairs needed to the mower and a problem with the water pump control unit. Costs coming to around £500. However, with the recent sale of some of our redundant watering equipment to St Christopher School, these expenses had been recovered AND we had gained more room in the equipment shelter as a result. We thanked Keith and the grounds team for their continuing commitment to keep our lawns looking tip-top
Thank you
8
TOURNAMENTS AND EVENTS
Colin reported that arrangements were in hand for the Edward Martin Tournament to be held on 29th May 2023. Eight entrants now signed up.
John and Trish reported that 12 entrants (6 pairs) had signed up for the Alabaster Doubles Tournament on 8th July 2023.
We also discussed the Club Doubles competition and agreed that this should be put on hold for the time being - postponed to July/August. Colin to circulate an email.
The AC and GC Club Tournaments had all started – first rounds to be completed by 17th June, second rounds by 22nd July and semi-finals by 19th August. Finals Day 9th September 2023.
Updates for results of all Tournaments and Events are published on our club website.
9
ANY OTHER BUSINESS
(i)
Inter-Club Matches
Andrea reported receipt of an invitation from Stony Stratford to participate in a club ‘friendly’ match, to be held at Letchworth. We agreed that we would be happy to host such an event – Andrea to seek some dates (preferably Saturdays) and agree the handicap rules to be applied.
Trish reported that a similar communication had been received from Leighton Linslade to be played away. Trish to progress.
(ii)
Weekly Club Schedule of play : GC Teams Slots
We briefly considered how these sessions were being utilised. Tracy and Trish to keep under review.
(iii)
Advantage Golf Croquet
Trish suggested that the club should acquire some new scoring clips to make it easier to keep score, particularly in Advantage GC. Recent experience during a competition at Newport had proved very useful. Tracy/Trish to investigate.
(iv)
Grounds - hard landscaping
Tony reported that he had been looking into grants that the club may be eligible for, with a view to obtaining funding to improve the grassed path areas alongside the green sheds, plus the decking area outside the shelter which had become dangerously slippery during the winter months. A preliminary meeting with a landscaper and the Grounds Team had been arranged for Friday 26th May 2023.
(v)
Social Event
The social event previously arranged for 19th May 2023 had been postponed. A new date was fixed for Friday 14th July 2023.
10
Next Meeting was fixed for Monday 24th July 2023 to be held at John and Trish’s home at 2.30 p.m.
We thanked Andrea for hosting this meeting.
The meeting closed at 4.10 p.m.
COMMITTEE MEETING – 22nd MAY 2023
Held at Andrea’s home
Present : Tracy Martin (Chair), Colin Gregory (Secretary), Sue Bathmaker (Vice-Chair), Andrea Carr, Tony Hyde, Janet Mathews, John Noble, Trish Noble, Keith Rhodes, Sue Watson
1
Apologies were received from Stuart Haggett
2
NOTES FROM 3RD APRIL 2023
Were agreed. Copy will be available in the shelter from 25th July 2023.
Summer Lunch party – Tracy and Colin to liaise and agree the date.
3
CHAIRMAN’S REPORT & FINANCES
In the absence of Stuart, Tracy circulated the current financial statement which was self-explanatory. The majority of membership subscriptions for 2023/4 have now been received and an updated membership list will be circulated as soon as possible. We noted that the capitation fee to MLSG was due in June 2023.
4
SAFEGUARDING AND RISK ASSESSMENT
Following on from the discussions at the last committee meeting, Tony reported on the outcomes from the working group meeting held recently. A poster on ‘What to do in an Emergency’ has now been drafted and is/will be displayed in the shelter. All club members are asked to make themselves aware of the advice and information contained therein. Tony also agreed to contact the manager at the Tennis Club to obtain her advice and input too.
John reported receipt of the annual renewal of the fire/third party insurance cover, in the sum of £434.13 – a 17% increase on last year. Keith said he would update the asset register which could then be sent with the payment.
5
COACHING AND MEMBERSHIP
(i)
Beginners
There was general discussion on the Beginners’ Coaching courses which had been organised over the course of April/May. We thanked John, Trish and Andrea, plus other club volunteers, for all their time and effort that had been put into running the two groups of beginners. It was agreed that a final follow-up group session should be held on Saturday 27th May. Andrea to email out.
(ii)
Association Croquet Coaching
Sue Bathmaker reported that Alison Maugham had arranged four dates to provide specialist coaching for interested club members. One event had already taken place on 5th May. The remaining dates are 7th July, 1st September and 29th September 2003.
Andrea also reported that a coaching session is being organised for early June for those members new to AC.
6
MLSG/LSTC
Sue Bathmaker reported that the contract with Crafty’s Café had regrettably been terminated. From now on the café would be run in-house.
7
GROUNDS MAINTENANCE AND EQUIPMENT
Keith reported on the current lawn conditions – looking very good – now being cut twice a week. The watering system was also being used overnight twice a week. Arising out of some discussion, Keith agreed to calculate an estimated annual cost of running our irrigation system, for our information.
So far as the equipment is concerned, there had been some repairs needed to the mower and a problem with the water pump control unit. Costs coming to around £500. However, with the recent sale of some of our redundant watering equipment to St Christopher School, these expenses had been recovered AND we had gained more room in the equipment shelter as a result. We thanked Keith and the grounds team for their continuing commitment to keep our lawns looking tip-top
Thank you
8
TOURNAMENTS AND EVENTS
Colin reported that arrangements were in hand for the Edward Martin Tournament to be held on 29th May 2023. Eight entrants now signed up.
John and Trish reported that 12 entrants (6 pairs) had signed up for the Alabaster Doubles Tournament on 8th July 2023.
We also discussed the Club Doubles competition and agreed that this should be put on hold for the time being - postponed to July/August. Colin to circulate an email.
The AC and GC Club Tournaments had all started – first rounds to be completed by 17th June, second rounds by 22nd July and semi-finals by 19th August. Finals Day 9th September 2023.
Updates for results of all Tournaments and Events are published on our club website.
9
ANY OTHER BUSINESS
(i)
Inter-Club Matches
Andrea reported receipt of an invitation from Stony Stratford to participate in a club ‘friendly’ match, to be held at Letchworth. We agreed that we would be happy to host such an event – Andrea to seek some dates (preferably Saturdays) and agree the handicap rules to be applied.
Trish reported that a similar communication had been received from Leighton Linslade to be played away. Trish to progress.
(ii)
Weekly Club Schedule of play : GC Teams Slots
We briefly considered how these sessions were being utilised. Tracy and Trish to keep under review.
(iii)
Advantage Golf Croquet
Trish suggested that the club should acquire some new scoring clips to make it easier to keep score, particularly in Advantage GC. Recent experience during a competition at Newport had proved very useful. Tracy/Trish to investigate.
(iv)
Grounds - hard landscaping
Tony reported that he had been looking into grants that the club may be eligible for, with a view to obtaining funding to improve the grassed path areas alongside the green sheds, plus the decking area outside the shelter which had become dangerously slippery during the winter months. A preliminary meeting with a landscaper and the Grounds Team had been arranged for Friday 26th May 2023.
(v)
Social Event
The social event previously arranged for 19th May 2023 had been postponed. A new date was fixed for Friday 14th July 2023.
10
Next Meeting was fixed for Monday 24th July 2023 to be held at John and Trish’s home at 2.30 p.m.
We thanked Andrea for hosting this meeting.
The meeting closed at 4.10 p.m.
LETCHWORTH CROQUET CLUB
COMMITTEE MEETING : 3rd APRIL 2023
Held at John and Trish’s home
Present : Tracy Martin (Chair), Sue Bathmaker (Vice-Chair), Colin Gregory (Secretary), Stuart Haggett (Treasurer), Andrea Carr, Tony Hyde, Janet Mathews, John Noble, Trish Noble, Keith Rhodes, Sue Watson
1
NOTES FROM 16th JANUARY 2023
It was agreed to amend Item No 3 regarding the Alabaster Cup :
“that a new club competition would be introduced from this year – the Alabaster Cup – a one-day GC doubles tournament with partners to be allocated on the day; £5 per person entry, which will be donated to charity. John and Trish Noble to organise this year“.
The date is already scheduled for 8th July 2023.
MINUTES FROM AGM HELD ON 27TH MARCH 2023
Were circulated for comment.
2
CHAIRMAN’S REPORT
(i)
We welcomed Tony Hyde who has been newly elected to the Committee. Tony agreed to take on the responsibilities for acting as the Club Contact with the CA and to look into opportunities where the Club might seek grant/ funding towards future specific projects. It was agreed that Tony and Keith would discuss this in the first instance and the matter would be considered again at a future meeting.
(ii)
Committee Members’ – Responsibilities
Tracy : Chairman and Hawks Team Leader
Sue Bathmaker : Vice-Chair and Director MLSG
Colin : Secretary
Stuart : Treasurer
Andrea : Membership, Web-site and Court Booking system
Sue Watson : GC Club Competitions
John : Club Coach and Beginners’ Courses
Trisha : Assistant Coach and Falcons Team leader
Keith : Grounds Maintenance
Tony : Contact for CA and Grants/funding opportunities
Janet : Notes from meetings
(iii)
AC Club Handicapper
It was noted that we needed to appoint an AC handicapper - Keith/John to discuss within our AC players
(iv)
Weekly Schedule of Play
We reviewed the weekly schedule of play, in particular the use of the Sunday afternoon club sessions, plus the promotion of Advantage GC play throughout the club etc. Tracy offered to send out an email with some guidelines to be adopted from Sunday 9th April 2003.
3
MLSG/LSTC
Sue reported that she had attended a meeting of the Board last week and advised us that our capitation fee to MLSG for 2024 would be increasing in the region of 8%.
4
TREASURER’S REPORT
Stuart circulated a summary of the financial position as at 1st April 2023.
Stuart also raised the question of ‘Risk Management’ within the club e.g. Health & Safety, Fire Regs. and public liability insurance cover. It was agreed that this would be discussed in detail at a separate meeting on 13th April 2023 at 4p.m. at the Tennis Club (prior to the first of the Beginners’ courses). To be considered again at the next committee meeting.
13th April @ 4pm
And then
22nd May @ 2.30 p.m.
5
GROUNDS MAINTENANCE
Keith reported on the current conditions of the lawns and surrounding grassed areas bearing in mind the hot dry summer of 2022, the irrigation system installed last year and the harsh cold, wet winter of 2022/23. There were still some poor areas remaining on the lawns which should be avoided for the time being. He also drew attention to the ‘tidyness’ of the lawns in general e.g. stop-boards not always being replaced correctly and the need for club members to respect the amount of time and energy required not only for general maintenance work but also for special preparations required for open and league matches etc. It was agreed to include an item in the next Newsletter.
6
MEMBERS’ COACHING / SUBSCRIPTIONS
(i)
Beginners
Andrea reported that ten people had signed up to attend the Beginners’ Course beginning on 13th April at 6.00pm. A further six had registered so far for a Saturday course in May (6th,13th,20th, 27th ) from 10a.m. to 12 noon.
(ii)
Membership
Subscriptions are now due, preferably by bank transfer to avoid bank charges, but cheques can be left in the club shelter or posted to Tracy.
(iii)
Specialist AC Coaching
We have received a kind offer of coaching from Alison Maugham. It was agreed that Sue Bathmaker would make contact with Alison to discuss this further.
7
CLUB COMPETITIONS AND EVENTS
We noted the arrangements being put in place for this year’s matches - John dealing with the Open GC event, Trish and Tracy with the GC League matches and John Hall with the AC matches.
Sue Watson had offered to deal with our Club GC matches – Tracy and Sue to discuss next week.
Finals Day was scheduled for Saturday 18th September 2023.
Calendar
8
SOCIAL EVENTS
It was agreed to hold a Friday evening social event on 19th May 2023.
And to arrange a summer lunch – date to be confirmed.
Tracy
9
ANY OTHER BUSINESS
(i)
Trish reported that she would like to organise a Teams Coaching event on 15th July 2023. Also that the new Sports T-shirts had been delivered and samples are available in the shelter to try for size – but not to be taken away please.
(ii)
Colin reported receipt of an email from Enfield Croquet Club asking for ‘contributions’ to help fund their club shelter. We decided not to take this any further.
10
NEXT COMMITTEE MEETING – 22nd May 2023 at 2.30 p.m. at Andrea’s home.
We thanked John and Trish for hosting this meeting
The meeting closed at 4.15 p.m.
Amended at Committee on 3rd April 2023
LETCHWORTH CROQUET CLUB
COMMITTEE MEETING 16TH JANUARY 2023
Held at Sue Bathmaker’s home
Present : Tracy Martin (Chair), Sue Bathmaker (Vice Chair) Colin Gregory (Secretary), Stuart Haggett (Treasurer), Andrea Carr, Janet Mathews, John Noble, Trish Noble
1
Apologies were received from Keith Rhodes and Sue Watson
2
Notes from 28th November were agreed – to be put on the website and in the shelter
3
CHAIRMAN’S REPORT
Tracy reported that some of our club members had attended the funeral for our colleague John Alabaster who died on 13th December 2022. John and Beryl joined the club in 2000 and since then have supported and contributed to the club in many ways. It was agreed that -
Handicapping – we discussed and agreed the introduction of ‘Advantage’ rules for all GC handicap games, noting that anomalies might occur in ‘timed games’. Further details are on the CA website.
Tracy also highlighted the need for more members to take part in the league competitions in order to keep our club vibrant and viable for the future. New members joining this year will be encouraged to play competitively right from the start.
4
FINANCES
Stuart circulated a statement of accounts for the period to 31st December 2022. The surplus of income over expenditure currently stands at approx. £2,000. Taking into account the fixed outgoings for running the club (i.e. lawn treatments and fertilizer, equipment, subs to LSTC and the CA etc), we then discussed the cost of membership subscriptions for 2023/24. We agreed to propose to the AGM an increase of 7% in the annual membership subscription, bringing the subs to :
Single member : £150
Joint member : £270
Family member : £290
Stuart suggested that all club members should be asked to pay by bank transfer if possible, to save on bank charges.
Stuart agreed to finalise the accounts for the AGM and get them audited by David Clancey.
5
GROUNDS MAINTENANCE
Keith had circulated to all members details of the current conditions of the lawns – still fragile in places. However, the Grounds Team had temporarily repositioned the lawns and play could recommence as from Monday 16th January 2023.
6
PLANS FOR 2023
Colin had circulated a draft calendar of events for discussion. We inserted dates for two Friday social evenings (May and September), the Alabaster Cup in July and a coffee morning on 23rd February 2023.
Andrea and Tracy reported that arrangements for the Annual Dinner at Letchworth Golf Club on 4th March were in hand – invites would be circulated as soon as possible. Colin to search out the proforma.
Colin said he would prepare the paperwork for the AGM on 27th March – notice would be circulated to all members in February. Hoping to attract new committee members ?
Team Events – we considered how best to organize the Sunday afternoon competitive play sessions so as to encourage a wide range of players. Agreed that these should recommence in March and we hoped that club members would come forward to help in the running of these events.
Beginners – It was agreed that this year’s courses would commence on Thursday 13th April at 6.30 p.m. for four consecutive weeks at a cost of £40, which would be deducted from the membership fee on joining the club thereafter. Tracy offered to draft a poster to be used locally. Sue Bathmaker offered to check on the latest ‘safeguarding’ advice.
John and volunteers
7
ANY OTHER BUSINESS
Sue Bathmaker reported that she would be attending the next meeting of LSTC on Tuesday 17th January 2023.
Andrea reported that a request had been received from Meldreth Croquet Club asking whether they could ‘borrow’ our lawns for their club competitions this year. After some consideration we agreed that, much as we would like to help fellow clubs, our lawns are already much in demand and too busy to accommodate this request.
8
NEXT MEETING – Monday 3rd April at John/Trish’s home at 2.00pm.
We thanked Sue for hosting this meeting
The meeting closed at 4.10 pm
LETCHWORTH CROQUET CLUB
COMMITTEE MEETING 16TH JANUARY 2023
Held at Sue Bathmaker’s home
Present : Tracy Martin (Chair), Sue Bathmaker (Vice Chair) Colin Gregory (Secretary), Stuart Haggett (Treasurer), Andrea Carr, Janet Mathews, John Noble, Trish Noble
1
Apologies were received from Keith Rhodes and Sue Watson
2
Notes from 28th November were agreed – to be put on the website and in the shelter
3
CHAIRMAN’S REPORT
Tracy reported that some of our club members had attended the funeral for our colleague John Alabaster who died on 13th December 2022. John and Beryl joined the club in 2000 and since then have supported and contributed to the club in many ways. It was agreed that -
- the Club would donate £100 to the Alzheimer’s society in recognition of John’s contribution to our club.
Handicapping – we discussed and agreed the introduction of ‘Advantage’ rules for all GC handicap games, noting that anomalies might occur in ‘timed games’. Further details are on the CA website.
Tracy also highlighted the need for more members to take part in the league competitions in order to keep our club vibrant and viable for the future. New members joining this year will be encouraged to play competitively right from the start.
4
FINANCES
Stuart circulated a statement of accounts for the period to 31st December 2022. The surplus of income over expenditure currently stands at approx. £2,000. Taking into account the fixed outgoings for running the club (i.e. lawn treatments and fertilizer, equipment, subs to LSTC and the CA etc), we then discussed the cost of membership subscriptions for 2023/24. We agreed to propose to the AGM an increase of 7% in the annual membership subscription, bringing the subs to :
Single member : £150
Joint member : £270
Family member : £290
Stuart suggested that all club members should be asked to pay by bank transfer if possible, to save on bank charges.
Stuart agreed to finalise the accounts for the AGM and get them audited by David Clancey.
5
GROUNDS MAINTENANCE
Keith had circulated to all members details of the current conditions of the lawns – still fragile in places. However, the Grounds Team had temporarily repositioned the lawns and play could recommence as from Monday 16th January 2023.
6
PLANS FOR 2023
Colin had circulated a draft calendar of events for discussion. We inserted dates for two Friday social evenings (May and September), the Alabaster Cup in July and a coffee morning on 23rd February 2023.
Andrea and Tracy reported that arrangements for the Annual Dinner at Letchworth Golf Club on 4th March were in hand – invites would be circulated as soon as possible. Colin to search out the proforma.
Colin said he would prepare the paperwork for the AGM on 27th March – notice would be circulated to all members in February. Hoping to attract new committee members ?
Team Events – we considered how best to organize the Sunday afternoon competitive play sessions so as to encourage a wide range of players. Agreed that these should recommence in March and we hoped that club members would come forward to help in the running of these events.
Beginners – It was agreed that this year’s courses would commence on Thursday 13th April at 6.30 p.m. for four consecutive weeks at a cost of £40, which would be deducted from the membership fee on joining the club thereafter. Tracy offered to draft a poster to be used locally. Sue Bathmaker offered to check on the latest ‘safeguarding’ advice.
John and volunteers
7
ANY OTHER BUSINESS
Sue Bathmaker reported that she would be attending the next meeting of LSTC on Tuesday 17th January 2023.
Andrea reported that a request had been received from Meldreth Croquet Club asking whether they could ‘borrow’ our lawns for their club competitions this year. After some consideration we agreed that, much as we would like to help fellow clubs, our lawns are already much in demand and too busy to accommodate this request.
8
NEXT MEETING – Monday 3rd April at John/Trish’s home at 2.00pm.
We thanked Sue for hosting this meeting
The meeting closed at 4.10 pm
LETCHWORTH CROQUET CLUB
RECORD OF MEETING HELD ON MONDAY 28TH NOVEMBER 2022 AT
25 SOUTH VIEW, LETCHWORTH GDN CITY
Present : Tracy Martin (Chair), Colin Gregory (Secretary), Sue Bathmaker (Vice-Chair)
Andrea Carr, Stuart Haggett (Treasurer), Janet Mathews, John Noble, Trish Noble, Keith Rhodes, Sue Watson
1
APOLOGIES – We noted that Nick would be standing down from the committee for the time being.
2
MINUTES from meeting held on 26th September 2022 were agreed. A copy would be made available in the shelter and the document stored on the website (hidden). Janet
Matters arising – Recommended Croquet Reference Books : Tracy is currently drafting a message to all members.
3
CHAIRMAN’S REPORT
Tracy thanked Colin for visiting John Alabaster whilst he (John) was in hospital recently. A card on behalf of the club had been sent to John and he was now back at home in Stevenage. Andrea added that she too had also received an email from John.
We discussed the possibility of establishing an Alabaster Trophy for 2023 onwards.
We also placed on record our thanks to the Grounds Team (Keith Rhodes, David Mathews and Colin Davis) and to their additional ‘helpers’ John Noble and Andy Allen for all the hard work that had been put in during October/November to instal the sprinkler upgrade to the irrigation system. A special thank you was expressed to Duncan Hector for his expertise, advice and support for the whole project, which had been invaluable. Letter of appreciation to be sent separately to Duncan - Tracy
It was proposed and agreed that the three current members of the Grounds Team (Keith, David and Colin) should be granted honorary membership of the club with effect from 2023, as a mark of appreciation for all the time and effort that goes into maintaining our lawns and equipment all the year round.
4
GROUNDS MAINTENANCE AND EQUIPMENT
Keith reported on the current playing conditions of our lawns, now rotated and resized for the winter months and was pleased to report the completion of the upgrade to the irrigation system – we now have a fully pumped, working sprinkler watering system ! The (redundant) Hortech hose-reel irrigator will be offered for sale early next year.
5
TREASURER’S REPORT
Stuart presented a statement of accounts to 26th November 2022. The total funds currently stand at £9,533. The main item of expenditure had obviously been the irrigation upgrade. Stuart questioned how to show the value of the hose-reel irrigator in the Asset Register. It was agreed that Stuart would discuss this with Keith so that the club’s accounts for the year 2022/23 could reflect the correct value.
6
MEMBERSHIP
Andrea updated us with details of potential new members. It seemed that there were around a dozen people interested in attending the Beginners’ Course 2023.
Tracy referred to a suggestion that had been made to the Committee that we should contact the Secretaries of other local sports clubs with a view to recruiting new croquet club members. We concluded that some croquet club members already had contacts in other nearby sports organisations and we agreed that we should use this route first, to promote our own Club through circulating promotional flyers and/or offering to organise group visits during 2023 ? Tracy, Andrea and Sub Bathmaker agreed to take this forward in the New Year.
7
MUDDY LANE SPORTS GROUND/LETCHWORTH TENNIS CLUB
Sue Bathmaker reported that the Bar/Café had reopened as of today under new management. We all hoped that the new facility would be popular and that we, as a club, would give them our full support.Newsletter/email
8
PLANS FOR 2023
CA Events :
Only one event would be notified to the CA which is for an AC – B Level Competition in mid July. We expressed our disappointment that the Club could not attract/recruit more players to participate in competitions generally.John
GC Advantage v. Extra Turns handicapping systems
Tracy referred to an email received today from the GC EACF League Manager consulting fellow croquet clubs on the use of the GC Advantage handicapping system in all EACF league matches from 2023. The Croquet Association is advising clubs to adopt this method of handicapping – although both Advantage and Extra Turns handicapping systems remain valid. The CA website offers more information on this.
We discussed the implications of using ‘Advantage’ particularly for ‘timed games’. In view of the fact that this matter had only been drawn to our attention today, it was agreed to revisit this again at the next committee meeting. Further thoughts and ideas to be considered then. 16th Jan. 2023
Beginners’ Coaching
Sessions will be organised for April 2023. Trish said she would be willing to arrange a mini-tournament as part of this.
Forward Planning
John suggested that the Club should set out a formal framework to demonstrate how the club ‘invests’ in its members. A rolling annual timetable of events and activities (costed where appropriate) could be established so as to keep new club members motivated and keen to participate in the running of the club; essential in maintaining a successful, competitive, sustainable club membership.
After some debate it was agreed that all committee members should jot down some thoughts and ideas for our next committee meeting with a view to establishing a project plan for 2023 onwards.
Annual General Meeting
Will be held on Monday 27th March 2023 at Letchworth Golf Club. 6.30 p.m. for 7.00 p.m. start. Newsletter
9
SOCIAL EVENTS
Christmas Coffee Morning To be held on Friday 16th December 2022 at 10.45 a.m. at Crafty’s, Muddy Lane Café/Bar. Newsletter
Annual Dinner To be held on 4th March 2023 at Letchworth Golf Club at 7.00 p.m. for 7.30 p.m. Newsletter
10
NEXT MEETING
Was fixed for Monday 16th January 2023 at 6.30 p.m. at Sue Bathmaker’s home.
Agenda items to include
Nominations for 2023 Committee members
Membership Subscriptions for 2023 – recommendations for AGM
GC Advantage v. Extra Turns handicapping systems – use within the Club and League matches
Forward Planning – to produce a strategy for attracting and recruiting new members / coaching and encouraging both new and existing members into regular competitive play sessions and thereby develop a strong, sustainable club membership : please bring thoughts / ideas
We thanked Andrea for hosting this meeting
The meeting closed at 8.30 p.m.
LETCHWORTH CROQUET CLUB
RECORD OF MEETING HELD ON MONDAY 26th SEPTEMBER 2022 AT 122 PIXMORE WAY, LETCHWORTH GDN CITY
Present : Tracy Martin (Chair), Colin Gregory (Secretary), Sue Bathmaker (Vice-Chair), Andrea Carr, Janet Mathews, John Noble, Trish Noble, Keith Rhodes, Sue Watson
Apologies : Stuart Haggett (Treasurer), Nick Mounfield
1
APOLOGIES were noted
2
MINUTES from meeting held on 25th July 2022 – were agreed and a copy will be made available in the shelter (see item below).
Janet
Matters Arising -
- Review of Club Mallets – Keith, John and David (Mathews) had carried out an initial check of all the club mallets stored in the equipment shelter and had concluded that the mallets could easily be renovated/repaired in order to provide sufficient number for use within the club next year.
- Croquet Reference-books/learning and development material – Committee Members to let Tracy have a list of their recommendations and the information then to be available on the notice-board in the club shelter.
3
CHAIRMAN’S REPORT
Items were covered elsewhere on the agenda.
4WEB-SITE AND NOTES FROM COMMITTEE MEETINGS
Following a flow of e-mails after the last meeting, we considered the outcomes from the renewal of the Web-site Agreement. We noted that the new two-year agreement from August 2022 had resulted in the withdrawal of the facility to use a ‘password protected’ area on the Club’s website. This folder currently contains copies of the notes from our committee meetings since April 2019 and although still available to Andrea (as Website manager) it is now ‘hidden’ from anyone else.
It was therefore agreed that a copy of the agreed notes from this and future meetings would continue to be held on the website for Club record purposes only. And a printed copy would be made available in the club shelter for all club members.Andrea/Janet5FEEDBACK FROM MUDDY LANE SPORTS GROUND LTD/LETCHWORTH TENNIS CLUB
Sue Bathmaker brought us up to date on the current trading position of The Orchard Café/Bar which had recently been forced into closure. Staff at the Tennis Club were doing their best to manage the provision of ‘free’ tea/coffee for all club members temporarily. In the longer term it was hoped to find a new provider.
We agreed to send a token of thanks to the Manager at the Tennis Club for her continued efforts in managing a difficult situation.Tracy
6TREASURER’s REPORT
In the absence of Stuart, Tracy presented a statement of our accounts as at 26th September 2022 showing a total credit balance of £13,626. Stuart was still dealing with delays at HSBC but he could now accept payments via the phone Banking App. and was also able to pay-in cheques via his mobile phone.
7GROUNDS MAINTENANCE & EQUIPMENT
Lawns – Keith updated us on the proposed Autumn Maintenance programme, the lawns having been closed as from 26th September 2022. The grounds team had already started to scarify and re-seed where required, to be followed by fertilising and moving the courts to ‘rest’ the hoop holes on the full-size lawns. He was asked to shout for help if the Grounds Team (Keith, David Mathews and Colin Davies) needed any assistance from other club members.
Club Mallets – Covered in item No 2 above
Irrigation – Keith reported on his initial research into the feasibility of installing an upgrade to the irrigation system, to incorporate a ‘pop-up’ sprinkler piped system. We discussed the matter in detail – and noted the need for named persons to be appointed to operate the system once installed. John Noble and Brian Havill had offered to help with this. We agreed that the operation of the current irrigation system was cumbersome and the sprinkler system set out in this proposal would be a good investment for the future running of the club.
We thanked Keith for his investigations. It was agreed that he would now work up a costed project plan and report back. Keith
Equipment – We noted that the lawnmower/tractor would require a proper service before the start of next year’s season, having missed out this year due to a heavy workload at Wrights, Nr Royston. 8 REVIEW OF 2022
·Club Tournaments 2022 – All the club competitions/tournaments had been completed and the names of Club Champions have been posted on the website. Finals Weekend (17th September) had attracted more spectators than in previous years but there was still a preference within the club for some to play their Finals Match before the deadline, not wishing to play in front of an audience.
- We discussed the Monday afternoon GC club session - the Alabaster Cup – and considered again how best to improve this. We agreed that the Alabaster Cup should be rebranded as a new single event Tournament for 2023 onwards, similar to the Edward Martin Cup which is always well supported
·Inter-Club Teams – A disappointing year this year but it was agreed to continue to enter teams for 2023 !
·Use of Club Lawns – We discussed the change in the weekly schedule of play which had been in operation during the summer. This had been successful but now needed to be reviewed and evaluated formally. After some debate it was proposed that the weekly schedule of play should be amended to : Morning Afternoon
Sunday AC Sunday Competitive Play
Monday maintenance Monday GC Roll-up
Tuesday - Tuesday GC Roll-up
Wednesday - Wednesday AC Roll-up
Thursday maintenance Thursday AC Roll-up
Friday Friday GC Ro0ll-up
Saturday - -
This timetable to come into effect from the re-opening of the lawns (date to be confirmed). Agreed that all club members should be informed in advance.
9 PLANS FOR 2023
·CA Events – John to check with Nick and notify CA
·Team Development – As agreed in the previous item this will move from Friday afternoons to Sunday afternoons. This would also provide an opportunity for younger working members to play outside usual working- week hours.
·Team Development – As agreed in the previous item this will move from Friday afternoons to Sunday afternoons. This would also provide an opportunity for younger working members to play outside usual working- week
- Beginners’ coaching – John will continue to provide coaching. We also have other qualified coaches within the club. Andrea had received indications of interest from a group of approx. 8 beginners so far for 2023.
·Coffee mornings – Will resume during the winter months. To be held at Muddy Lane, but members would need to bring their own mug/cup please. The first to be held on Friday 21st October 2022 at 10.45 a.m.
- Annual Dinner 2023 – Date provisionally fixed for 4th March 2023 at Letchworth Golf Club. To be confirmed with the Golf Club Andrea/Bruce
- Annual General Meeting – Date provisionally fixed for 27th March 2023 at Letchworth Golf Club. To be confirmed with the Golf Club.
ANY OTHER BUSINESS
Trish reported that the (faulty) refrigerator in the shelter was being returned to Curry’s under the terms of the guarantee. A refund had been agreed.
12NEXT MEETING
The next meeting will be on Monday 28th November 2022 at Andrea’s –
25 South View, Letchworth Garden City.
the meeting closed at 9.00 p.m.
RECORD OF MEETING HELD ON MONDAY 25th JULY 2022
AT 122 PIXMORE WAY, LETCHWORTH GDN CITY
Present : Tracy Martin (Chair), Colin Gregory (Secretary), Stuart Haggett (Treasurer), Andrea Carr, Janet Mathews, Nick Mounfield, John Noble, Keith Rhodes, Sue Watson
Apologies : Sue Bathmaker (Vice-Chair), Trisha Noble
1
APOLOGIES were noted
We wished Trisha well again soon.
2
MINUTES from meeting held on 13TH JUNE 2022 – agreed and on the website
3
CHAIRMAN’S REPORT
Tracy reported that we had enjoyed the Summer Fun Doubles (in June) and had recently hosted three successful visitors’ evenings which had promoted our club as well as introduced possible future members.
Tracy also reported that the Friday afternoon Team Development sessions had been fairly well supported to date.
4
GROUNDS MAINTENANCE
Keith brought us up to date on the effects of the recent very dry July. The dilemma now was when to use the irrigation system to get maximum benefit. He reported that he thought the long-term sustainable solution would be to instal pop-up sprinklers around the boundary of the lawns – cost in the region of £2,500. This would provide a more flexible watering system making it possible to carry out watering late evening/over night etc. We discussed the options and it was agreed in principle to proceed along these lines. Keith offered to do some more research and report back in due course.
Tracy reported that she had received a request for more benches to be provided around the lawn boundaries. It was agreed that we would consider this again when the ‘pop-up’ proposal is brought back for discussion.
5
TREASURER’s REPORT
Stuart presented a statement of our accounts as at 23rd July 2022 showing a total balance of £13,621. He reported that he had still not been able to transfer the club’s Bank account out of HSBC with delays being encountered in his application to get his signature included on our account. We thanked Stuart for his perseverance in this regard. We noted that the club were now paying bank charges – to bear this in mind for future events. An item for the next Newsletter ?
6
CLUB SOCIAL EVENING – FRIDAY 29th JULY 2022
We noted the arrangements for this week’s event being run on a fun doubles format.
7
CLUB MEMBERSHIP – ATTRACTING YOUNGER PLAYERS
Andrea reported on the hastily organised Open Evening for family/friends held on Friday 1st July 2022. The principal aim was to attract younger players into the club. Andrea also raised the possibility of extending the use of ‘family membership’ to include extended family members (i.e. grandchildren) and the discussion then developed into the wider use of ‘student membership’.
After some debate it was agreed that any club member may bring along friends and family under the age of 25 (and over 10 years old) to try croquet, at no charge. They should use the lawns outside the times of regular club sessions and should be accompanied by the club member at all times. We hoped that students who come along occasionally might join as full members at some later date.
8
ANY OTHER BUSINESS
(i) Summer Picnic
Andrea reminded us that this was fixed for 14th August 2022.
(ii) Visiting Groups
A group from Letchworth Tangent Club had produced a list of ‘interested’ future members. It was agreed that Andrea would make contact with them with a view to inviting them to next year’s Beginners’ Course.
(iii) Recommended Books : Croquet Learning and Development
We referred to a couple of recent emails suggesting that we make available in the club shelter and/or recommend via the website, some good croquet reference books. There are many books available on the CA website plus downloadable options on other websites, but it’s difficult to select a book without checking it out first. John circulated some of his own books/literature as examples. It was agreed that –
* some recommendations would be promoted via our website
* club members might have croquet books that could be made available/recycled in our Muddy Lane shelter ?
(iv) Club mallets
It was agreed that we would annually review all the ‘club’ mallets held in the equipment shelter in order to maintain a supply of approx. 16 in good repair. It was also agreed that we should, if need be, purchase up to four new mallets per annum to eventually bring the whole stock up to a good standard.
(v) Newsletter items :
Bank Charges as a result of changes to Bank Account Ts & Cs.
New Logo – (John)
Family membership / Student membership
Donation of redundant mallets
Recommended books/reading material
Wednesday AC Handicap and Beginners’ roll-up sessions
(vi) Wednesday afternoon AC roll-up sessions
Keith referred to the Wednesday AC Handicap roll-up sessions and the way that they have naturally evolved as a result of the range of players who currently regularly attend. A suggestion had been made that an AC Beginners’ roll-up session should be established, probably on a Wednesday from, say, 12.00 noon to 2pm, for those with an AC handicap of 8 or higher. Players could then continue into the afternoon AC Handicap roll up if they wished. There was some discussion on how to incorporate AC Beginners into the weekly club schedule. It was finally agreed that the Wednesday afternoon AC slots should be re-promoted on a trial basis – to be reviewed again before the start of next year’s season. Keith and Colin to discuss item for Newsletter.
FUTURE MEETINGS
The next meeting will be on 5th September 2022 at 122 Pixmore Way, Letchworth Garden City. And the following meeting was fixed for 17th October 2022 venue to be confirmed.
We thanked Janet for hosting the meeting and the meeting closed at 8.00 p.m.
RECORD OF MEETING HELD ON MONDAY 13th JUNE 2022 AT 25 SOUTH VIEW, LETCHWORTH GDN CITY
Present : Tracy Martin (Chair), Stuart Haggett (Treasurer), Andrea Carr, Janet Mathews, Sue Watson
Apologies : Sue Bathmaker (Vice-Chair), Colin Gregory (Secretary), John Noble, Trisha Noble, Nick Mounfield, Keith Rhodes
1
APOLOGIES were noted
(We extended our best wishes to Colin and hoped that he would soon be fit and back playing again soon. We wished others well and asked those on holiday to think of us all).
2
MINUTES from meeting held on 11th April 2022 – agreed and on the website
3 CHAIRMAN’S REPORT
Tracy reported that all matters were covered in items below.
4 NEW CLUB LOGO
We thanked John and Trisha Noble for persisting with the research and development of a new club logo. This had been a protracted project initially prompted by the closure of KLM the ‘holder’ of the artwork for the club’s first logo, thus providing an opportunity to upgrade and re-launch a new one. The Committee had agreed the design at the last meeting and a copy is now displayed on the club’s website.
John and Trisha reported in an email that they were waiting to receive more details on the supply of club sports kits etc incorporating the logo. We are hoping to see, in due course, samples / costs / minimum numbers / types of badges ? and a strategy for the use of the logo generally. Thanks to John and Trish
It was agreed that all club members should be kept informed via a Club Update/Newsletter (*see below). Tracy -
5 FEEDBACK FROM MLSG/LSTC – Capitation fee
Sue Bathmaker had emailed the MLSG Manager’s report dated 7th June 2022 for our information, primarily to note the proposed increase in membership fees. We discussed and noted the proposed increase for croquet club members, from £54 for 2022 to £55 for 2023, per person per annum.
At the last Committee meeting we provisionally agreed to hold a family croquet event on 2nd July 2022 to be promoted via a joint leaflet with the Tennis Club. We discussed the reality of organising such an event within what is now a short timeframe. It was agreed that this event should be postponed to the start of the 2023 Season.
6 TREASURER’S REPORT
Tracy reported on the current situation regarding the possible transfer of the club’s bank account, as a result of new arrangements at HSBC with the introduction of bank charges on financial transactions etc. The additional costs to the club to date amount to approximately £50. Stuart and Tracy are set to meet to discuss the best way forward for the club. We noted that the current total club funds stand at £16,498.49.
We also discussed the current informal arrangements for the payment/collection of cash from the ‘Visitors’ box’ kept in the equipment shed. It was agreed that a reminder of the procedure should be sent out to all club members through a future Club Update/Newsletter.
7 GROUNDS MAINTENANCE
Keith had circulated an email to the committee. We confirmed the purchase of two new hoops, now delivered, and thanked the grounds team for their continued hard work. Keith reported that the new picnic area was settling in and special thanks were extended to Hugo Jeune who had responded to a plea for the temporary loan of a domestic sized lawn mower to use on the newly laid turf.
Tracy reported that she had been ‘searching’ for suitable outdoor seating/tables and circulated some examples for consideration. Preferences were expressed for an 8 seater pub-style table. It was agreed that Tracy would order one to start with, from Robert Dyas at approx £246.00.
8 BEGINNERS’ COACHING / EVENING SESSIONS
Andrea reported that five people had completed the Beginners’ coaching course and it was intended that new joiners would continue to meet on Thursday evenings 5.30 to 7.30 p.m. We considered the need to provide a regular weekly evening session and it was agreed that -
* Thursday evenings should be promoted to all club members for both GC and AC play.
* this should be communicated to all club members, encouraging their support so as to establish this time slot.
9 FRIDAY ARRANGEMENTS
We considered and discussed the new trial arrangements for play on Fridays. The monthly AC Beginners’ Coaching course was proving to be very successful and all members who had ‘enrolled’ had continued to learn and develop. Alison Maugham is inspiring and motivating !
We also thanked Tracy for organising a list of Team Development sessions to be run on Friday afternoons and Tracy was pleased to report that these were going well and had proved popular with a wide range of players. However, Sue Bathmaker, in a recent email to committee members, had proposed to cancel the Club Social Evening scheduled for 17th June 2022 due to insufficient interest.
It was appreciated that the arrangements had been introduced for a trial period and it was already agreed that we would review this matter again in September 2022..
10 CHARGES FOR VISITING GROUPS
Colin had circulated an email proposing a review of the charges currently made to visiting groups for a two-hour session of ‘fun’ croquet. It was agreed that, in view of the number of club members involved in the preparation for and leading of these events, the charges should be set at £10 per person with a minimum of £150 for a group of up to 16 people, paid in advance.
11 ANY OTHER BUSINESS
Communications * We thanked Tracy for emailing out her Club Updates – much appreciated and essential for keeping everyone involved in the running of the club.
Visiting Speaker
Tracy referred to a suggestion from Sue Bathmaker that the club might like to consider organising a speaker to help club members with their preparation for competitive play and improve/coach/motivate players generally. In the first instance it was agreed that we should investigate how many club members would be interested in taking advantage of this offer. This would enable us to look at possible venues etc. It was agreed that club members should be invited to express an interest as soon as possible. Item for club update.
Presentation of Club Competition Prizes for 2021
Andrea reminded us that club competition prizes for 2021 were still to be formally presented, having been deferred from the 2022 AGM. It was agreed that the prizes for GC Handicap (Graham Styles) AC High Handicap (Stuart Haggett) and Ladies’ GC (Janet Mathews) competitions should be co-ordinated, hopefully to take place on Friday 1st July 2022 at 12 noon at Muddy Lane.
12 FUTURE MEETINGS
The next meeting was fixed for 25th July 2022 at 122 Pixmore Way, Letchworth Garden City. And the following meeting fixed for 5th September 2022 – venue to be confirmed.
We thanked Andrea for hosting the meeting and the meeting closed at 8.15 p.m.
Minutes of the Annual General Meeting held at 6.30 pm on
Monday 21 March 2022 at Letchworth Golf Club
0 Present: John Noble (Chairman), Colin Gregory (Secretary),
Sue Bathmaker, Andrea Carr, Patricia Noble, Keith Rhodes, (Committee Members),
Beryl Alabaster, John Alabaster, Heather Bennett, Susan Burges, David Clancey, Margaret Farrer, Julia Goodwin, John Hall, Hugo Jeune, Vernon McClure, Anna Playle, Sheila Rhodes, Jan Scroggins, Ray Scroggins, John Skingsley, Robert Staddon, Jan Trollope, Sue Watson, [24].
1 Apologies for absence: Andy Allen, Ella Allen, Sheila Amos, Anne Barrance, John Barrance, Sarah Browne, Colin Davies, David Gough, Jackie Gough, Sheila Haggett, Stuart Haggett, Tony Hyde, Margo Leach, Paul Martin, Tracy Martin (Treasurer), David Mathews, Janet Mathews, Judi McMullen, Nick Mounfield, John Ranson, Peter Ross, Carol Scott, Jeremy Scott, Graham Styles, Graham Wood, Lynn Wood, George Woolhouse. [27]
2 The Minutes of the AGM of 1 April 2019 were approved.
It was noted that the AGMs in 2020 and 2021 had been abandoned due to Covid restrictions.
3 The Chairman noted that the Croquet Association had supported clubs with very helpful
practical advice as play was resumed after the Covid lockdowns.
John thanked:
- members and committee for supporting him during his five years of office;
- the Grounds Team of Keith Rhodes, David Mathews and Colin Davies for their untiring efforts in maintaining the lawn, particularly during the Covid lockdowns;
- the retiring handicappers David Tutt (AC) and John Alabaster (GC) for their work;
- John Barrance for his work as Press Secretary;
- Andy Kennedy for hosting the Summer Picnic in his garden.
Cup twice in the last three years.
The chairman explained that the committee would like to strike the right balance between social play and competitive play and hopes to encourage more members to play competitively. To this end the regular weekly sessions will be re-scheduled, with regular training sessions on Fridays. Once a month there will be a coaching session with a Croquet Association coach.
4 Treasurer
- Tracy Martin (unable to be present at the meeting) had circulated the summary accounts for 2019, 2020 and 2021; the accounts had been examined by David Clancey.
- There were no queries to the accounts.
- Approval of the accounts was proposed by Vernon McClure and Ray Scroggins; Agreed.
- The committee proposed that subscription rates for 2022 should be £140 single, £250 Joint; Agreed.
Chairman Tracy Martin Proposer Andy Kennedy Seconder Janet Scroggins
Vice-Chairman Sue Bathmaker Susan Else Andrea Carr
Secretary Colin Gregory Susan Bathmaker John Barrance
Treasurer Stuart Haggett Janet Mathews John Alabaster
Committee Andrea Carr Proposer Colin Gregory Seconder Ray Scroggins
Janet Mathews Keith Rhodes Sue Watson
Nick Mounfield Judi McMullen Colin Gregory
John Noble Anne Barrance Colin Davies
Patricia Noble Sue Watson Keith Rhodes
Keith Rhodes Paul Martin Tracy Martin
Sue Watson Colin Gregory Patricia Noble
The club constitution allows for six committee members in addition to the four officers. There were seven nominations. The meeting decided not to hold an election, but to consider six elected and one (unnamed) as co-opted.
6 Other Business Vernon McClure proposed a Vote of Thanks to the outgoing chairman.
The secretary noted that in the last five years, ably assisted by Trish, John Noble had:
- played with distinction in CA tournaments, individually and in team events;
- organised CA tournaments at Letchworth;
- led the committee, setting targets and prompting reviews of medium- and long-term goals;
- arranged for the induction of new members, with several beginners’ coaching courses;
- managed the club through the trials of Covid lockdown and the careful resumption of play.
The secretary thanked the retiring chairman and presented a gift token on behalf of the club.
The meeting closed at 7.02 pm.
RECORD OF MEETING HELD ON MONDAY 11th APRIL 2022 AT 25 SOUTH VIEW, LETCHWORTH GDN CITY
Present : Tracy Martin (Chair) Sue Bathmaker (Vice-Chair), Colin Gregory (Secretary), Stuart Haggett (Treasurer), Andrea Carr, John Noble, Janet Mathews, Nick Mounfield, John Noble, Keith Rhodes, Sue Watson
1
Apology for Absence
Received from Trisha Noble
2
Minutes from meeting held on 7th March 2022 – agreed and on the website
Minutes from AGM held on 21st March 2022 – agreed
3
Report from the Chair
We extended a warm welcome to Stuart Haggett and Sue Watson both recently appointed to the committee.
We then confirmed the allocation of responsibilities as outlined in Colin’s attachment to the agenda.
4
Feedback from MLSG/LSTC and marketing
Sue B. reported on her recent meeting with Mel (LSTC) and circulated a short summary of the outcomes.
It was agreed that –
* we would share the costs and add our editorial material to the preparation of a leaflet promoting LCC and LSTC – to be distributed as widely as possible.
* we would add a ‘croquet’ contribution to the monthly newsletter currently sent out by LSTC to their members - copy to be provided to Sue by the 15th of each month, for onward transmission to Mel by the 20th of each month.
* we would be pleased to have a link onto the LSTC Facebook and Instagram pages – posts/information to be forwarded to Sue B. and Sue to liaise with Mel
* we would hold a family croquet event – provisionally on 2nd July 2022 – Sue to liaise with Mel to confirm the date and promote via the leaflet* on a separate issue, it was agreed that an invitation should be extended to the MLSG/LSTC Board members to attend our monthly club informal open evenings – next one on 29th April 2022
Sue also reported that the yellow parking marks at the Muddy Lane car park were due to be refreshed soon. We wondered whether improvements could be made to the ‘exit’ signage ?
5
Treasurer’s report
Tracy reported that she had banked £2620 from subscriptions for 2022 – still more to come in. Stuart reported that he was investigating further the possibility of transferring the club’s bank account from HSBC, the attempted transfer to the Co-op Bank having been refused because LCC failed to meet their criteria.
6
Grounds Maintenance and Equipment
Keith reported that the lawns were currently in fine fettle and the new black cats patrol seemed to be working ! Following on the discussions at the last meeting, Keith added that the grounds team had been looking at the possibility of making a lawned area at the boundary of Lawn 2, next to the equipment shed, which would tidy up that part of the boundary with properties in Baldock Road and offer the opportunity of providing a useful small ‘picnic area’ etc. A rough estimate of costs would be in the region of £1000/ £1500.
We then discussed the possibility of additional seating – Keith reported that David Mathews had offered to make two more benches, similar to the existing perimeter benches (price to be costs of materials only). And we talked about the pros and cons of pub-style picnic tables.
We fully supported this proposal and thanked the grounds team for all their efforts in this regard. It was agreed that -
* the team should proceed with this project – and if additional help was required to please let the committee know asap.
* David M. to be commissioned to make two benches
* Two pub-style picnic tables should be purchased in due course.
7
Membership
Andrea updated the committee on leavers and joiners.
8
CoachingJohn, as Club Coach, reported that Alison Maugham had started her AC monthly coaching sessions – the first of six sessions had been held on 1st April 2022, which had been very successful. It was agreed that Nick would ask Alison to issue AC beginners with ‘handicap’ cards at the next session.
Nick reported that Alison was providing these sessions at no cost to our club. After some discussion it was agreed that Alison’s current honorary membership of LCC should be extended to a joint membership for her and her husband (David) in recognition of her services.
We then discussed the Friday afternoon ‘team building’ coaching sessions newly introduced. John asked the committee to reconsider, clarify and confirm, how we should use these sessions and how to promote them within the club – noting that they were not intended as open roll up events.
After some debate it was confirmed that -
* the aim of these sessions is to provide continuing skills development opportunities to those who wish to play competitively, learn about updates on rule changes etc. participate in mini-competitions and generally remain motivated in the game.
* the sessions are specifically aimed at players who wish to play competitively for LCC – in both internal and external competitions
* each session would have a nominated manager and that manager would invite appropriate participants
* GC and AC sessions would be held alternate weeks or at a time to suit participants
* this message would be circulated to all members of the club as soon as possible.
Tournaments and Events / Visiting Groups
Keith referred to the list of club competitions/events for 2022. We updated the list. It was agreed that Keith would circulate details to all members advising that all entries should be made online as soon as possible, with a view to starting club competitions before the end of April.
Colin reported that a request had been received from colleagues at Meldreth Croquet Club asking whether they could use our lawns for a practice session. We discussed how this might impact on our lawn useage and/or set a precedent for future requests. It was agreed that this request should be refused at the present time.
Summer Picnic – 14th August 2022
It was agreed that Andrea would liaise with Andy Kennedy as to the arrangements for this event and circulate invitations in due course.
Any other business
Club Logo – John circulated the latest proposals. Preferences were expressed. It was agreed that John should proceed.
Fridge – It had been agreed sometime ago that we should purchase a small fridge for use at summer events etc. but not to be used on a daily basis thereby reducing the need to ‘manage’ its use (or abuse). It was agreed that John should arrange the purchase and location in the shelter.
We thanked Andrea for her accommodation and the meeting closed at 9.05 p.m.
The next meeting was fixed for Monday 6th June 2022 at 6.30 p.m. at Sue Bathmaker’s home
Present : Tracy Martin (Chair) Sue Bathmaker (Vice-Chair), Colin Gregory (Secretary), Stuart Haggett (Treasurer), Andrea Carr, John Noble, Janet Mathews, Nick Mounfield, John Noble, Keith Rhodes, Sue Watson
1
Apology for Absence
Received from Trisha Noble
2
Minutes from meeting held on 7th March 2022 – agreed and on the website
Minutes from AGM held on 21st March 2022 – agreed
3
Report from the Chair
We extended a warm welcome to Stuart Haggett and Sue Watson both recently appointed to the committee.
We then confirmed the allocation of responsibilities as outlined in Colin’s attachment to the agenda.
4
Feedback from MLSG/LSTC and marketing
Sue B. reported on her recent meeting with Mel (LSTC) and circulated a short summary of the outcomes.
It was agreed that –
* we would share the costs and add our editorial material to the preparation of a leaflet promoting LCC and LSTC – to be distributed as widely as possible.
* we would add a ‘croquet’ contribution to the monthly newsletter currently sent out by LSTC to their members - copy to be provided to Sue by the 15th of each month, for onward transmission to Mel by the 20th of each month.
* we would be pleased to have a link onto the LSTC Facebook and Instagram pages – posts/information to be forwarded to Sue B. and Sue to liaise with Mel
* we would hold a family croquet event – provisionally on 2nd July 2022 – Sue to liaise with Mel to confirm the date and promote via the leaflet* on a separate issue, it was agreed that an invitation should be extended to the MLSG/LSTC Board members to attend our monthly club informal open evenings – next one on 29th April 2022
Sue also reported that the yellow parking marks at the Muddy Lane car park were due to be refreshed soon. We wondered whether improvements could be made to the ‘exit’ signage ?
5
Treasurer’s report
Tracy reported that she had banked £2620 from subscriptions for 2022 – still more to come in. Stuart reported that he was investigating further the possibility of transferring the club’s bank account from HSBC, the attempted transfer to the Co-op Bank having been refused because LCC failed to meet their criteria.
6
Grounds Maintenance and Equipment
Keith reported that the lawns were currently in fine fettle and the new black cats patrol seemed to be working ! Following on the discussions at the last meeting, Keith added that the grounds team had been looking at the possibility of making a lawned area at the boundary of Lawn 2, next to the equipment shed, which would tidy up that part of the boundary with properties in Baldock Road and offer the opportunity of providing a useful small ‘picnic area’ etc. A rough estimate of costs would be in the region of £1000/ £1500.
We then discussed the possibility of additional seating – Keith reported that David Mathews had offered to make two more benches, similar to the existing perimeter benches (price to be costs of materials only). And we talked about the pros and cons of pub-style picnic tables.
We fully supported this proposal and thanked the grounds team for all their efforts in this regard. It was agreed that -
* the team should proceed with this project – and if additional help was required to please let the committee know asap.
* David M. to be commissioned to make two benches
* Two pub-style picnic tables should be purchased in due course.
7
Membership
Andrea updated the committee on leavers and joiners.
8
CoachingJohn, as Club Coach, reported that Alison Maugham had started her AC monthly coaching sessions – the first of six sessions had been held on 1st April 2022, which had been very successful. It was agreed that Nick would ask Alison to issue AC beginners with ‘handicap’ cards at the next session.
Nick reported that Alison was providing these sessions at no cost to our club. After some discussion it was agreed that Alison’s current honorary membership of LCC should be extended to a joint membership for her and her husband (David) in recognition of her services.
We then discussed the Friday afternoon ‘team building’ coaching sessions newly introduced. John asked the committee to reconsider, clarify and confirm, how we should use these sessions and how to promote them within the club – noting that they were not intended as open roll up events.
After some debate it was confirmed that -
* the aim of these sessions is to provide continuing skills development opportunities to those who wish to play competitively, learn about updates on rule changes etc. participate in mini-competitions and generally remain motivated in the game.
* the sessions are specifically aimed at players who wish to play competitively for LCC – in both internal and external competitions
* each session would have a nominated manager and that manager would invite appropriate participants
* GC and AC sessions would be held alternate weeks or at a time to suit participants
* this message would be circulated to all members of the club as soon as possible.
Tournaments and Events / Visiting Groups
Keith referred to the list of club competitions/events for 2022. We updated the list. It was agreed that Keith would circulate details to all members advising that all entries should be made online as soon as possible, with a view to starting club competitions before the end of April.
Colin reported that a request had been received from colleagues at Meldreth Croquet Club asking whether they could use our lawns for a practice session. We discussed how this might impact on our lawn useage and/or set a precedent for future requests. It was agreed that this request should be refused at the present time.
Summer Picnic – 14th August 2022
It was agreed that Andrea would liaise with Andy Kennedy as to the arrangements for this event and circulate invitations in due course.
Any other business
Club Logo – John circulated the latest proposals. Preferences were expressed. It was agreed that John should proceed.
Fridge – It had been agreed sometime ago that we should purchase a small fridge for use at summer events etc. but not to be used on a daily basis thereby reducing the need to ‘manage’ its use (or abuse). It was agreed that John should arrange the purchase and location in the shelter.
We thanked Andrea for her accommodation and the meeting closed at 9.05 p.m.
The next meeting was fixed for Monday 6th June 2022 at 6.30 p.m. at Sue Bathmaker’s home
RECORD OF MEETING HELD ON MONDAY 7th MARCH 2022AT 122 PIXMORE WAY, LETCHWORTH
Present : John Noble (Chairman), Colin Gregory (Secretary), Tracy Martin (Treasurer), Sue Bathmaker, Janet Mathews, Nick Mounfield, Keith
1 Apologies for Absence
Received from Andrea Carr and Trisha Noble
2 Minutes from meeting held on 17th January 2022
Agreed and available on the website.
3 Finances update
Tracy had circulated a summary of the accounts as at the date of the meeting – total funds currently stand at £9,380.Tracy also reported that the transfer of the club’s bank account from HSBC to the Co-operative Bank was close to completion.
4 Grounds Maintenance
Keith reported that the lawns had been regularly maintained and in continual use throughout the winter. Chaffer-bugs remained a problem. However, the mower and tractor had not been for their annual service this year (Wrights at Royston too busy) and the ‘grounds team’ were doing the necessary.
5 Preparation for the AGM - 21st March 2022
We noted that, with the relaxation of Covid rules, the AGM would be held at Letchworth Golf Club. It would be a short business meeting. The Agenda and statements of accounts for the years 2019, 2020, 2121, had already been circulated to all members.
It was agreed that the Chairman would present a three-year review of the club’s activities and the usual presentation of prizes to competition winners would take place at a later date. Pointers -
* Nominations for officers and committee members* Proposed increase in subscriptions for 2022 - £140 for single member, £250 joint members* ‘Thank-yous’ to past club post holders and continuing volunteers* Projects undertaken - where club funds have been spent* Calendar of Events for 2022, recently circulated with Croquet News* Proposed revised schedule of weekly club sessions which will accommodate - new coaching plans for 2022
monthly club social evenings
Re-launch of the Monday afternoon GC Singles session - The Allabaster Cup – for the most improved player using the Club Ladder* Successes – teams and individuals* News from the CA – new GC rules and the GC Advantage game* Volunteers to help at Club functions/competitions, and expertise in the establishment of a Facebook page etcCroquet Newsletter to be issued after the AGM
6 New Coaching Plans for 2022We discussed the comprehensive proposal received from Alison Maugham. It was agreed that six sessions, held one per month, should be arranged for Beginners’ AC coaching, commencing on the 1st April 2022. Maybe 2 separate groups per session. We also agreed to defer the junior coaching sessions for the time being.
7 Club logoWe thanked John and Trisha for providing some sample logos for consideration. The consensus was that any new logo should be ‘uncomplicated’ in design, with one common font. The ‘squirrel’ theme seemed popular! John said he would provide feedback to the designer.
8 Any other business(i) Beginners’ Taster Sessions
We discussed whether or not to run a Beginners’ Course for 2022. It was agreed that we would trial offering free taster sessions to groups from within other clubs/community groups. Sue agreed to raise this initially with LSTC - hoping to encourage a small group from their membership.
(ii) Parking
We noted that the Muddy Lane car park had recently become very busy and the yellow marked parking bays were not being strictly adhered to. It was agreed that Sue would also raise this matter with LSTC.
(iii) Additional benches/seating
We considered a request for more seating to be provided at the perimeter of the lawns. After some discussion about club equipment and the provision of more seating options generally, it was agreed that Tracy would look into the costs of wooden benches, picnic tables, chairs etc. and report back.
(iv) Wi-fi connection to Club shelter
We agreed not to proceed any further with this project for the time being.
Next meeting – Monday 11th April 2022 – venue to be confirmed
The meeting closed at 8.10 p.m.
NOTES OF COMMITTEE MEETING HELD ON 17th JANUARY 2022at the home of Trisha and John Noble
Present : John Noble (Chairman)
Colin Gregory (Secretary)
Sue Bathmaker, Andrea Carr, Janet Mathews, Nick Mounfield, Trisha Noble, Keith Rhodes
Apologies : Tracy Martin
1
Notes from the meeting held on 29th November 2021 are available on the website.
2
Chairman’s Report
We formally recorded our congratulations to Heather Bennett. John reported that Quiller Barrett from the CA had attended our club premises on 13th January 2022 to present Heather Bennett with the CA Steel trophy, which she had earned as the most improved female AC player in the country, for 2021.
John also reported that it seemed likely that in the light of the current Covid-19 advice/restrictions the AGM on 21st March would proceed on ‘Zoom’.
Treasurer’s Report
We discussed Tracy’s email circulated on 17th January and the up-to-date statement of accounts for the year ending 31st December 2021 that Tracy had emailed on 13th January 2022. Current balance £11,083.
However, prior to the meeting Tracy had informed the Committee that HSBC had given notice that they would in future be introducing bank charges for ‘community accounts’ such as ours. After a bit of research Tracy was now recommending that the Club should transfer its bank account to the Co-operative Bank who are currently still providing ‘free’ banking services to such account holders. We discussed the practicalities and agreed that this was the best course of action.
It was agreed that Tracy should proceed to transfer the Club’s bank account to the Co-operative Bank.
Grounds Maintenance
Keith reported that the lawns were in a good condition for the time of year. The next treatment would be carried out mid-February all being well.
Calendar of Events for 2022
Colin circulated a draft schedule for discussion. Dates were earmarked for external and inhouse Club competitions, monthly Friday evening socials commencing 29th April, three Sunday fun doubles afternoons, our summer picnic, and coffee mornings on 24th February and 24th March. Club competition Finals weekend would be 17th/18th September with the lawns set to close for winter maintenance on 19th September 2022.
It was agreed that Colin would update the Club’s calendar and circulate it to all members in due course.
Preparation for the AGM
Colin reported that nominations were required specifically for the posts of Chairman and Treasurer.
It was agreed that he and Andrea would seek to secure nominations for these positions and other committee vacancies in time for our next Committee meeting.
Financial Assistance to Northampton Croquet Club
John referred to the emailed request from Northampton Croquet Club seeking financial support from other Clubs to help with their setting up of a new croquet facility at Northampton. It was agreed that the Club would not offer a donation from our Club funds, but individual members could choose to make their own donations if they wished.
Hertfordshire Clubs Conference – 10th February 2022
We had received an emailed notification of this free annual conference from Herts Sports Partnership, to be held at the Fielder Centre, Hatfield.
Although some of us thought it would be an interesting/useful event no support was expressed at this meeting.
Items pending –
Stock of Club mallets – there had been no response to our request for donations of unwanted mallets
New Club Logo – still waiting to hear from the designer
Possible Wifi connection to Club shelter – still being investigated
The meeting closed at 8.00 pm
Next meeting to be held on Monday 7th March 2022 at 6.30 pm at the home of Andrea Carr
LETCHWORTH CROQUET CLUB
Record of Committee Meeting held on Monday 29th November 2021at the home of Janet Mathews
Present : John Noble (Chairman)
Colin Gregory (Secretary)
Tracy Martin (Treasurer)
Sue Bathmaker, Andrea Carr, Janet Mathews, Nick Mounfield, Trisha Noble, Keith Rhodes
1
Minutes from the meeting held on 20th September 2021 are available on the website
2
Chairman’s Report – There was nothing to add to those items already on the ag
3
Treasurer’s Report
Tracy had circulated Accounts Summaries as at 27th November 2021. Current Bank balance stands at £10,500.
Colin said that the CA would soon need to be notified of the number of club members for 2022. It was agreed that he would liaise with Tracy and Andrea to confirm the information to be submitted to the CA. Colin/Tracy/Andr
4
Grounds MaintenanceKeith reported that the Autumn lawn dressing work had been carried out successfully and that many members were taking the opportunity to continue to play on the smaller lawns during the winter months. Regular weekly maintenance works would continue while the lawns were frost free. It was agreed that a reminder should be circulated to all club members advising them to keep off the lawns at the first signs of frost. Thank you Keith/David M./Colin D. News letter
5
Better Utilisation of the Lawns for 2022We discussed the current weekly programme of useage and how this might be updated for 2022. We noted that the number of participants in some roll-up sessions had dwindled – particularly the Monday afternoon GC Handicap Challenge. We agreed that this session should be relaunched in 2022 to incorporate the use of the Club Ladder which had been introduced this year but not been adequately promoted.
We also felt that there was a need to create space in the weekly schedule for ‘team building’ where team members and Captains could meet, play and participate in coaching and skills development programmes etc.
After some debate we agreed the weekly timetable should be updated with effect from 28th March 2022 –
* Monday p.m. relaunch the GC Handicap roll-up session to make use of the Club Ladder
* Friday a.m. GC roll-up session (moved from Friday afternoon)
* Friday p.m. Team Building
* Sunday a.m. reinstate the AC roll-up session (moved from Saturday afternoon)
* a revised new timetable to be advertised for the New Year - promoted at the AGM - for introduction from Monday 28th March 2022 (British Summer-time)Committee /News letter
6
Recruitment of New Members and Coaching 2022
Nick reported that he had had an offer from Alison Maugham to help the club attract younger players into croquet, as well as providing coaching to those existing club members who were interested in developing their croquet skills. Alison is International Performance Director (Association Croquet) at the CA – a voluntary role – with responsibility for improving the performance and the continuing development of croquet players in the UK. We discussed the benefits this could bring to the club.It was agreed that * Alison should provide some written material to promote her programme. Nick to contact Alison.
* John / Trisha / Nick and Alison should approach the Heads of local secondary schools with a view to taking this matter forward for 2022.John/Trisha/Nick
* Alison should be offered honorary membership of our club for one year (2022)Colin/Andrea/Tracy
* this programme would be evaluated and reviewed again in Autumn 2022.7
Annual General MeetingIt was agreed to hold this via Zoom on 21st March 2022. Committee/News letter
8
Club EquipmentKeith and Trisha had recently been taking stock of the collection of old club mallets which had been donated/acquired over the years. It was agreed that the club would make a donation to a local charity for any unused/superfluous mallets that Members could donate to the club, in order to replenish our stock of club mallets. Item for newsletter
9
New Club LogoTrisha reported that she had met with a designer recommended from the Tennis Club. He had agreed to provide a selection of logos for consideration, at an initial approximate cost of £60. It would then be possible to look at club clothing etc. for next year.Thank you Trisha
The meeting closed at 8.00 p.m.Next meeting : Monday 17th January 2022 at John/Trish’s home
Record of Committee Meeting held on Monday 29th November 2021at the home of Janet Mathews
Present : John Noble (Chairman)
Colin Gregory (Secretary)
Tracy Martin (Treasurer)
Sue Bathmaker, Andrea Carr, Janet Mathews, Nick Mounfield, Trisha Noble, Keith Rhodes
1
Minutes from the meeting held on 20th September 2021 are available on the website
2
Chairman’s Report – There was nothing to add to those items already on the ag
3
Treasurer’s Report
Tracy had circulated Accounts Summaries as at 27th November 2021. Current Bank balance stands at £10,500.
Colin said that the CA would soon need to be notified of the number of club members for 2022. It was agreed that he would liaise with Tracy and Andrea to confirm the information to be submitted to the CA. Colin/Tracy/Andr
4
Grounds MaintenanceKeith reported that the Autumn lawn dressing work had been carried out successfully and that many members were taking the opportunity to continue to play on the smaller lawns during the winter months. Regular weekly maintenance works would continue while the lawns were frost free. It was agreed that a reminder should be circulated to all club members advising them to keep off the lawns at the first signs of frost. Thank you Keith/David M./Colin D. News letter
5
Better Utilisation of the Lawns for 2022We discussed the current weekly programme of useage and how this might be updated for 2022. We noted that the number of participants in some roll-up sessions had dwindled – particularly the Monday afternoon GC Handicap Challenge. We agreed that this session should be relaunched in 2022 to incorporate the use of the Club Ladder which had been introduced this year but not been adequately promoted.
We also felt that there was a need to create space in the weekly schedule for ‘team building’ where team members and Captains could meet, play and participate in coaching and skills development programmes etc.
After some debate we agreed the weekly timetable should be updated with effect from 28th March 2022 –
* Monday p.m. relaunch the GC Handicap roll-up session to make use of the Club Ladder
* Friday a.m. GC roll-up session (moved from Friday afternoon)
* Friday p.m. Team Building
* Sunday a.m. reinstate the AC roll-up session (moved from Saturday afternoon)
* a revised new timetable to be advertised for the New Year - promoted at the AGM - for introduction from Monday 28th March 2022 (British Summer-time)Committee /News letter
6
Recruitment of New Members and Coaching 2022
Nick reported that he had had an offer from Alison Maugham to help the club attract younger players into croquet, as well as providing coaching to those existing club members who were interested in developing their croquet skills. Alison is International Performance Director (Association Croquet) at the CA – a voluntary role – with responsibility for improving the performance and the continuing development of croquet players in the UK. We discussed the benefits this could bring to the club.It was agreed that * Alison should provide some written material to promote her programme. Nick to contact Alison.
* John / Trisha / Nick and Alison should approach the Heads of local secondary schools with a view to taking this matter forward for 2022.John/Trisha/Nick
* Alison should be offered honorary membership of our club for one year (2022)Colin/Andrea/Tracy
* this programme would be evaluated and reviewed again in Autumn 2022.7
Annual General MeetingIt was agreed to hold this via Zoom on 21st March 2022. Committee/News letter
8
Club EquipmentKeith and Trisha had recently been taking stock of the collection of old club mallets which had been donated/acquired over the years. It was agreed that the club would make a donation to a local charity for any unused/superfluous mallets that Members could donate to the club, in order to replenish our stock of club mallets. Item for newsletter
9
New Club LogoTrisha reported that she had met with a designer recommended from the Tennis Club. He had agreed to provide a selection of logos for consideration, at an initial approximate cost of £60. It would then be possible to look at club clothing etc. for next year.Thank you Trisha
The meeting closed at 8.00 p.m.Next meeting : Monday 17th January 2022 at John/Trish’s home
RECORD OF MEETING HELD ON 20th SEPTEMBER 2021
at the home of Sue Bathmaker
Present: John Noble (Chairman), Colin Gregory (Secretary)
Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble, Keith Rhodes
1
Apologies: Tracy Martin, Nick Mounfield
2
Notes from the last meeting held on 28th June were agreed
3 CHAIRMAN'S REPORT
Coaching - John reported that 26 potential new members had enrolled on the Beginners' Courses this year, 11 of whom had joined the club. We highlighted the successes and also considered new ideas for next year. Suggestions were a new information board by the courts and more publicity through the use of social media. Thanks were extended to John, Andrea, Trish and other club volunteers who had helped with coaching sessions.
Andrea reported that our total membership as at today's date is 84.
Review of Activities 2021 - We continue to keep the website updated with reports from matches etc. Some Finals Day Matches from 18th September were still to be played.
For new members, Trisha had organised a successful event planned so that they could gain some experience of competitive play. The three Fun Doubles events had been well attended and had also attracted some new members, whilst continuing to raise Club funds.
We talked about the Friday evening social activity slot that had been trialled this year. It was agreed that we would develop this into monthly social/continuing development events for all members starting in April 2022.
4 FINANCES
Prior to the meeting Tracy had circulated financial statements for the years ending December 2019 and December 2020. The bank balance as at 14th September 2021 currently stands at £11,832.
5 GROUNDS MAINTENANCE
Keith reported that the lawns were now closed for autumn maintenance purposes - probably for three/four weeks. Grass seedhad been sown today and the sand was due to be spread tomorrow - 21st September 2021. The lawns were generally in a good condition and visiting clubs had consistently made complimentary reports. However Keith added that we would always have to cope with fairy-rings, chafer grubs and bird damage.
We noted that it was intended to convert the lighting in the shelter to an automatic on/off switch to avoid it being left on unintentionally.
Trisha asked if we could have a small refrigerator installed - this was agreed.
6 CROQUET ASSOCIATION TOURNAMENTS FOR 2022
John reported that the CA website was now open for clubs to amend tournament dates for next year. Letchworth would be putting forward an AC 14-point competition in April and an AC B Level competition in June/July.
7 PLANS FOR ANNUAL GENERAL MEETING
We noted that no AGM meetings had been held since the AGM on 1st April 2019. After some discussion it was agreed that the next AGM should be held in Marcg 2022.
Nominations for officers - John reported that he would be stepping down as Chairman but would continue to be a committee member and carry on as Club Coach. We thanked John for all his help in the role as Chairman and we were pleased to hear that he would continue to be involved with all future aspects of coaching.
Club Handicappers - John reported that Nick Mounfield has taken over from David Tutt as AC handicapper and Stuart Haggett has taken over from John Alabaster as GC handicapper. This information to be notified to the CA. The Committee recorded its gratitude and appreciation for all the work that David and John had put in over many years.
We noted that Stuart Haggett had placed a folder in the club shelter for any messages/paper work.
Committee members - New Committee members would be welcome.
8 OTHER ITEMS
Croquet Association - Proposed change of Legal Status
John reported that a consultation paper had been e-mailed out to all clubs today. This would need some careful consideration and a quick response with a deadline of 23rd October 2021. It was agreed that John would invite Brian Havill (who has been actively involved with the discussions with the CA) to the next Committee meeting. Item for Newsletter.
Coffee Mornings It was agreed that these should recommence for the winter months as soon as convenient. Andrea and Janet to arrange.
Charity support It was agreed that we would host a group from the Red Shed Project - a Stevenage based group providing outdoor therapy and activities for people living with dementia.
We thanked Sue for her hospitality and the meeting closed at 7.15pm
at the home of Sue Bathmaker
Present: John Noble (Chairman), Colin Gregory (Secretary)
Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble, Keith Rhodes
1
Apologies: Tracy Martin, Nick Mounfield
2
Notes from the last meeting held on 28th June were agreed
3 CHAIRMAN'S REPORT
Coaching - John reported that 26 potential new members had enrolled on the Beginners' Courses this year, 11 of whom had joined the club. We highlighted the successes and also considered new ideas for next year. Suggestions were a new information board by the courts and more publicity through the use of social media. Thanks were extended to John, Andrea, Trish and other club volunteers who had helped with coaching sessions.
Andrea reported that our total membership as at today's date is 84.
Review of Activities 2021 - We continue to keep the website updated with reports from matches etc. Some Finals Day Matches from 18th September were still to be played.
For new members, Trisha had organised a successful event planned so that they could gain some experience of competitive play. The three Fun Doubles events had been well attended and had also attracted some new members, whilst continuing to raise Club funds.
We talked about the Friday evening social activity slot that had been trialled this year. It was agreed that we would develop this into monthly social/continuing development events for all members starting in April 2022.
4 FINANCES
Prior to the meeting Tracy had circulated financial statements for the years ending December 2019 and December 2020. The bank balance as at 14th September 2021 currently stands at £11,832.
5 GROUNDS MAINTENANCE
Keith reported that the lawns were now closed for autumn maintenance purposes - probably for three/four weeks. Grass seedhad been sown today and the sand was due to be spread tomorrow - 21st September 2021. The lawns were generally in a good condition and visiting clubs had consistently made complimentary reports. However Keith added that we would always have to cope with fairy-rings, chafer grubs and bird damage.
We noted that it was intended to convert the lighting in the shelter to an automatic on/off switch to avoid it being left on unintentionally.
Trisha asked if we could have a small refrigerator installed - this was agreed.
6 CROQUET ASSOCIATION TOURNAMENTS FOR 2022
John reported that the CA website was now open for clubs to amend tournament dates for next year. Letchworth would be putting forward an AC 14-point competition in April and an AC B Level competition in June/July.
7 PLANS FOR ANNUAL GENERAL MEETING
We noted that no AGM meetings had been held since the AGM on 1st April 2019. After some discussion it was agreed that the next AGM should be held in Marcg 2022.
Nominations for officers - John reported that he would be stepping down as Chairman but would continue to be a committee member and carry on as Club Coach. We thanked John for all his help in the role as Chairman and we were pleased to hear that he would continue to be involved with all future aspects of coaching.
Club Handicappers - John reported that Nick Mounfield has taken over from David Tutt as AC handicapper and Stuart Haggett has taken over from John Alabaster as GC handicapper. This information to be notified to the CA. The Committee recorded its gratitude and appreciation for all the work that David and John had put in over many years.
We noted that Stuart Haggett had placed a folder in the club shelter for any messages/paper work.
Committee members - New Committee members would be welcome.
8 OTHER ITEMS
Croquet Association - Proposed change of Legal Status
John reported that a consultation paper had been e-mailed out to all clubs today. This would need some careful consideration and a quick response with a deadline of 23rd October 2021. It was agreed that John would invite Brian Havill (who has been actively involved with the discussions with the CA) to the next Committee meeting. Item for Newsletter.
Coffee Mornings It was agreed that these should recommence for the winter months as soon as convenient. Andrea and Janet to arrange.
Charity support It was agreed that we would host a group from the Red Shed Project - a Stevenage based group providing outdoor therapy and activities for people living with dementia.
We thanked Sue for her hospitality and the meeting closed at 7.15pm
LETCHWORTH CROQUET CLUB
RECORD OF MEETING HELD ON 28th JUNE 2021
Present : John Noble, Chairman
Colin Gregory, Secretary
` Tracy Martin, Treasurer
Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble, Keith Rhodes and Stuart Haggett
Apologies : Nick Mounfield
Action
We started the meeting in the café/bar area at Muddy Lane but soon discovered that this venue was unsuitable with the current Covid-19 layout, whilst simultaneously having to compete with the TV Wimbledon commentary! So, Sue kindly offered us far more comfortable accommodation at her house.
1
FINANCES
Tracy had circulated a statement of the accounts as at the date of this meeting. The bank balance now stands at approx. £11,000.
2
NEW MEMBERS
We placed on record our thanks to John, Trisha and Andrea, plus other club members who had volunteered their help, in running two Introductory Courses for new club members, both held during Covid-19 restrictions. Much time and effort had been put in so far and we considered how best to support and integrate those who had now chosen to join the club.
It was agreed that a ‘Club Event’ should be held towards the end of July specifically for those club members who had joined this year and to include those new to the club during 2020 who had missed out on a formal introduction. Trisha volunteered to organise this with the help of Committee members.
John also reported that he would be holding further coaching sessions on Croquet Rules and Stop / Jump shots. Open to all club members. Details to be issued shortly.
3
HANDICAPS
Stuart Haggett attended for this item. We thanked Stuart for offering to take on the role of Club GC Handicapper. We spent a while discussing the merits / benefits of promoting handicap play and the opportunities that flow from that. This involved discussion on the Weekly Schedule of Group Activities as had been discussed at the last meeting held in February 2021 and currently still under review in the light of Covid-19 restrictions.Item for Newsletter
It was agreed that -
(a) the Monday Singles Handicap Challenge should continue as an all recorded handicap play event and revert back to an open roll-up group session (removing the need to pre-book games) Action Andrea/website
Item for Newsletter
(b) the Friday afternoon doubles roll-up sessions should be reinstated as doubles handicap play (thus not recorded) to encourage players to learn about the use of extra shots. Stuart to provide support
Item for Newsletter
(c) the trial Friday 4.00 pm open roll-up sessions should be replaced with a 6.00 pm monthly social roll-up – led by Committee members to start with and hopefully, eventually, to be self supporting by club members. The first session to be held on 23rd July 2021.Sue to lead
Andrea/website Item for Newsletter
(d) all club members should have a current handicap cardItem for Newsletter
4
SUMMER PICNIC – 15TH AUGUST 2021
It was agreed that the invite to all club members should be sent out as soon as possible.
Item for Newsletter
5
CLUB LADDER
We noted that the necessary equipment had been set up in the shelter and that play was now up and running. Thanks to John and Trisha Item for Newsletter
6
MUDDY LANE SPORTS GROUND LTD
Sue reported that she would be attending the Board meeting on 29th June. It was hoped that the social event between MLSG and LCC, which had originally been planned for last year and postponed because of Covid-19, could be rescheduled for later this year.Sue
7
ANNUAL GENERAL MEETING 2021
Colin reminded us that the 2021 AGM should be planned for September assuming that all Covid-19 rules would be lifted by then.All to note
8
FUN DOUBLES EVENT – 27th JUNE 2021
We thanked Colin for organising the (Covid-19 secure) event held this last weekend. It had been a very welcome opportunity to meet some of our new club members there.
We thanked Sue for her hospitality and the meeting closed at 8.20 p.m
.
RECORD OF MEETING HELD ON 28th JUNE 2021
Present : John Noble, Chairman
Colin Gregory, Secretary
` Tracy Martin, Treasurer
Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble, Keith Rhodes and Stuart Haggett
Apologies : Nick Mounfield
Action
We started the meeting in the café/bar area at Muddy Lane but soon discovered that this venue was unsuitable with the current Covid-19 layout, whilst simultaneously having to compete with the TV Wimbledon commentary! So, Sue kindly offered us far more comfortable accommodation at her house.
1
FINANCES
Tracy had circulated a statement of the accounts as at the date of this meeting. The bank balance now stands at approx. £11,000.
2
NEW MEMBERS
We placed on record our thanks to John, Trisha and Andrea, plus other club members who had volunteered their help, in running two Introductory Courses for new club members, both held during Covid-19 restrictions. Much time and effort had been put in so far and we considered how best to support and integrate those who had now chosen to join the club.
It was agreed that a ‘Club Event’ should be held towards the end of July specifically for those club members who had joined this year and to include those new to the club during 2020 who had missed out on a formal introduction. Trisha volunteered to organise this with the help of Committee members.
John also reported that he would be holding further coaching sessions on Croquet Rules and Stop / Jump shots. Open to all club members. Details to be issued shortly.
3
HANDICAPS
Stuart Haggett attended for this item. We thanked Stuart for offering to take on the role of Club GC Handicapper. We spent a while discussing the merits / benefits of promoting handicap play and the opportunities that flow from that. This involved discussion on the Weekly Schedule of Group Activities as had been discussed at the last meeting held in February 2021 and currently still under review in the light of Covid-19 restrictions.Item for Newsletter
It was agreed that -
(a) the Monday Singles Handicap Challenge should continue as an all recorded handicap play event and revert back to an open roll-up group session (removing the need to pre-book games) Action Andrea/website
Item for Newsletter
(b) the Friday afternoon doubles roll-up sessions should be reinstated as doubles handicap play (thus not recorded) to encourage players to learn about the use of extra shots. Stuart to provide support
Item for Newsletter
(c) the trial Friday 4.00 pm open roll-up sessions should be replaced with a 6.00 pm monthly social roll-up – led by Committee members to start with and hopefully, eventually, to be self supporting by club members. The first session to be held on 23rd July 2021.Sue to lead
Andrea/website Item for Newsletter
(d) all club members should have a current handicap cardItem for Newsletter
4
SUMMER PICNIC – 15TH AUGUST 2021
It was agreed that the invite to all club members should be sent out as soon as possible.
Item for Newsletter
5
CLUB LADDER
We noted that the necessary equipment had been set up in the shelter and that play was now up and running. Thanks to John and Trisha Item for Newsletter
6
MUDDY LANE SPORTS GROUND LTD
Sue reported that she would be attending the Board meeting on 29th June. It was hoped that the social event between MLSG and LCC, which had originally been planned for last year and postponed because of Covid-19, could be rescheduled for later this year.Sue
7
ANNUAL GENERAL MEETING 2021
Colin reminded us that the 2021 AGM should be planned for September assuming that all Covid-19 rules would be lifted by then.All to note
8
FUN DOUBLES EVENT – 27th JUNE 2021
We thanked Colin for organising the (Covid-19 secure) event held this last weekend. It had been a very welcome opportunity to meet some of our new club members there.
We thanked Sue for her hospitality and the meeting closed at 8.20 p.m
.
LETCHWORTH CROQUET CLUB
RECORD OF MEETING HELD ON 26th APRIL 2021,IN THE CHAIRMAN’S BACK GARDEN, LETCHWORTH, AT 6.30 p.m.
Present : John Noble, Chairman
Colin Gregory, Secretary
Tracy Martin, Treasurer
Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble,
Nick Mounfield, Keith Rhodes
1
COVID-19 UPDATE
We noted that there had not been a formal meeting of the Committee since 10th February 2020. Club business had been dealt with via e-mail or phone during the year and one on-line catch-up meeting was held on 11th March 2021. There had not been an AGM during 2020 and competitions etc. had been suspended. The Club had adhered to the advice from the CA at all times.
However, with the easing of lockdown restrictions (all being well) anticipated on 17th May 2021, the Committee were keen to get play started again within the latest Government and CA guidelines.
2
FINANCES
Tracy circulated the statement of accounts as at the date of this meeting. The bank balance now stands at approx. £13,000. The information showed 74 paid up members for 2021 with a few renewals still to come in. Additional new members would hopefully join at the end of their introductory training currently taking place. A second new members’ recruitment course is planned to start in May 2021. The predicted total membership for 2021 could therefore reach around 90.
3
NEW MEMBERS
John and Trish reported that good progress was being made with the first 2021 Beginners’ Course. We noted that the Thursday coaching sessions would also be open to all club members. We discussed the next steps and how best to integrate new recruits into the Club. John said interim handicaps would be given to new members on their joining the club and initially they would be advised to book-in to the doubles roll up sessions.
4
WEEKLY SCHEDULE OF GROUP ACTIVITIES
We reviewed the current arrangements for our weekly group/roll-up sessions and it was finally agreed that as from Monday 17th May the weekly groups schedule would be :
Mondays Maintenance to 12 noon The Monday Challenge - GC Singles Handicap cards to be used
(2pm – 4pm and 4pm – 6pm)
Tuesdays GC Doubles (2pm – 4pm)
Wednesday AC H’cap (2pm – 5pm)
Thursdays Maintenance to 12 noon AC Level (2pm – 5pm)
Fridays Club Open Session (4pm - late)
Saturdays AC Handicap (2pm - 5pm)
Sundays GC Doubles (2pm - 4pm)
It was also agreed that –
·The new schedule of group sessions would be monitored and kept under reviewAll members to note
·a communication would be issued to all members asap
5
CLUB COMPETITIONS 2021
We noted that the Club competitions for this year were being reduced to :
AC Handicap
AC Level
AC High Handicap
GC Handicap
GC Level
GC Ladies
Edward Martin Competition 31st May 2021
Fun Doubles – 27th June 2021
6
SAFEGUARDING OFFICER
Colin flagged up the need to appoint/nominate a Safeguarding Officer. Keep under review
7
PRESS COVERAGE
Trisha reported that she and John would be handling the Club’s future reporting of newsworthy items to the Press. Could all club members and/or team captains please remember to notify our ‘Reporters’ of any opportunities to raise the Club’s profile.
The meeting closed at 8.00 pm
RECORD OF MEETING HELD ON 26th APRIL 2021,IN THE CHAIRMAN’S BACK GARDEN, LETCHWORTH, AT 6.30 p.m.
Present : John Noble, Chairman
Colin Gregory, Secretary
Tracy Martin, Treasurer
Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble,
Nick Mounfield, Keith Rhodes
1
COVID-19 UPDATE
We noted that there had not been a formal meeting of the Committee since 10th February 2020. Club business had been dealt with via e-mail or phone during the year and one on-line catch-up meeting was held on 11th March 2021. There had not been an AGM during 2020 and competitions etc. had been suspended. The Club had adhered to the advice from the CA at all times.
However, with the easing of lockdown restrictions (all being well) anticipated on 17th May 2021, the Committee were keen to get play started again within the latest Government and CA guidelines.
2
FINANCES
Tracy circulated the statement of accounts as at the date of this meeting. The bank balance now stands at approx. £13,000. The information showed 74 paid up members for 2021 with a few renewals still to come in. Additional new members would hopefully join at the end of their introductory training currently taking place. A second new members’ recruitment course is planned to start in May 2021. The predicted total membership for 2021 could therefore reach around 90.
3
NEW MEMBERS
John and Trish reported that good progress was being made with the first 2021 Beginners’ Course. We noted that the Thursday coaching sessions would also be open to all club members. We discussed the next steps and how best to integrate new recruits into the Club. John said interim handicaps would be given to new members on their joining the club and initially they would be advised to book-in to the doubles roll up sessions.
4
WEEKLY SCHEDULE OF GROUP ACTIVITIES
We reviewed the current arrangements for our weekly group/roll-up sessions and it was finally agreed that as from Monday 17th May the weekly groups schedule would be :
Mondays Maintenance to 12 noon The Monday Challenge - GC Singles Handicap cards to be used
(2pm – 4pm and 4pm – 6pm)
Tuesdays GC Doubles (2pm – 4pm)
Wednesday AC H’cap (2pm – 5pm)
Thursdays Maintenance to 12 noon AC Level (2pm – 5pm)
Fridays Club Open Session (4pm - late)
Saturdays AC Handicap (2pm - 5pm)
Sundays GC Doubles (2pm - 4pm)
It was also agreed that –
- All games for the Monday afternoon (GC Singles) group sessions should be pre-booked
- Andrea would check the flexibility of the online booking system
·The new schedule of group sessions would be monitored and kept under reviewAll members to note
·a communication would be issued to all members asap
5
CLUB COMPETITIONS 2021
We noted that the Club competitions for this year were being reduced to :
AC Handicap
AC Level
AC High Handicap
GC Handicap
GC Level
GC Ladies
Edward Martin Competition 31st May 2021
Fun Doubles – 27th June 2021
6
SAFEGUARDING OFFICER
Colin flagged up the need to appoint/nominate a Safeguarding Officer. Keep under review
7
PRESS COVERAGE
Trisha reported that she and John would be handling the Club’s future reporting of newsworthy items to the Press. Could all club members and/or team captains please remember to notify our ‘Reporters’ of any opportunities to raise the Club’s profile.
The meeting closed at 8.00 pm
LETCHWORTH CROQUET CLUB
RECORD OF MEETING HELD ON MONDAY 10th FEBRUARY 2020
AT MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Colin Gregory, Secretary
Sue Bathmaker, Andrea Carr, Janet Mathews, Nick Mounfield,
Keith Rhodes
Action
1
Apologies : Peter Aspinall, Andy Kennedy, Trisha Noble, Tracy Martin, Jan Scroggins
2
Record of the last meeting (9th December 2019) is available on the website. Record of this meeting (10th February 2020) will be available when agreed.
3
Chairman’s update – Preparation for the AGM – 30th March 2020
John reported that he was in the process of updating last year’s Annual Report and he would be circulating it to Committee Members and relevant Team Captains for their input. This was the right time to publicise the team success stories for 2019; appreciate the work carried out on the grounds maintenance project; promote other key achievements during the year and an opportunity to highlight the fact that the Club depends solely on the support of its members for its success.
Action John / Cttee /Team Captains
We discussed the content of the 2020 Beginners’ Course (also referred to later in the meeting) and then digressed onto how best to develop the skills and expertise of newcomers to the game. We concluded that the Club should reinforce the purpose of the Wednesday afternoon AC learning sessions and possibly also incorporate some learning time on Saturday mornings for new recruits during 2019 and for those who participate in the 2020 Beginners’ Course. To be kept under review.
Action John
Andrea referred to the members’ questionnaire which was circulated at the Annual General Meeting in 2019 and suggested that one or two key points identified in the feedback might be addressed in the Annual Report for 2020. Nick said that he would check the questionnaire forms. One matter identified from the questionnaire feedback was the possibility of organising a Refereeing Course. John agreed that he would investigate this further for more details/costs
Action Nick, John
We also noted that three Committee members would be standing down this year - we thanked Peter Aspinall, Andy Kennedy and Jan Scroggins for all their help and support while serving on the Committee.
4
Secretary’s updateColin circulated a draft Calendar of events/tournaments for 2020, a draft list of Team/Tournament managers and a copy of the pamphlet used for the last Beginners’ Coaching Course (April 2016) for discussion. We completed some ‘blanks’ in the Calendar of events and the names of Managers for competitions. With regard to the Beginners’ Course It was agreed that Nick would discuss the content/structure with David Tutt as soon as possible. Andrea indicated that there were currently 16 people on the club ‘waiting list’ and it was agreed that she would find out if they were still interested in attending this course.
Colin reported that the CA were introducing new handicap cards this year – these would be distributed to club members as soon as possible.
John Alabaster (Club GC Handicapper) had also raised a point concerning the annual Monday / Saturday (afternoons) GC Singles Challenge competition. The intention was that handicaps should apply to all matches played during these sessions and recorded on the cards as such (rather than using ‘level play’ as had been occurring in some cases). We noted that John A. would be reviewing all handicap cards before the start of the 2020 Club competitions and he would attempt to ratify individual handicaps.
5
AccountsTracy had circulated the accounts information as at 31st December 2019 showing £13,103 in the Bank. We noted the spend of approx. £11,000 so far on the recent groundwork improvements/electricity supply. David Clancy would be auditing the year end accounts in due course.6
Grounds MaintenanceKeith reported that the use of one full size and one half-size lawn had been working out well during the winter. It was planned to revert back to 2 full size lawns towards the end of February. The next phase of the irrigation works was now being planned – the water tank and ‘plumbing’ was anticipated in the next 2 or 3 weeks. The mower and tractor were also booked in for servicing.
7
Membership MattersAndrea asked if there were sufficient mallets for the 16 potential new members. It was agreed that the Grounds Team would check out the condition of the mallets in the shed !
Andrea also reported that an approach had been received (via the club website) from two GC players in Tasmania (due to visit Letchworth in June this year) who wished to visit and play. It was agreed that we should make them welcome - Andrea to find out further details.8
Feedback from Muddy Lane Sports Ground Ltd Board MeetingsSue (as the Croquet Club Director on the Board) reported that the MLSG Board of Directors were keen to take part in a sociable fun doubles type event to introduce them to the game of croquet and meet some club members. We fixed a date of Saturday 16th May 2020, start time to be confirmed allowing for other bookings of the lawns on that day.Sue also reported that she was including a paragraph from the Croquet Club in future Tennis Club Newsletters, hoping to promote and generate a wider interest in our Club and the game. Sue was keen to arrange for the Newsletters to be dropped directly into the Inbox of Club members’ but was mindful of complying with the General Data Protection Regulations It was agreed that Colin would investigate this.9
Social(i) Winter Coffee mornings 2019/20The monthly coffee mornings have been well supported and the next one will be held on Friday 28th February 2020 – the last one for this Winter.(ii) Annual Dinner – 14th March 2020Only one ticket remains available as at the date of the Committee meeting.
10
CommunicationsCroquet News : items to include·Club Calendar of events/competitions and contacts·Participation in competitions / support for club activities / social events
·Can you help the Committee ? nominations for Committee members to fill vacancies·Publicity for AGM·Records of Committee meetings available on Club websitePress/Publicity – Thanks were expressed to John Barrance for getting some good news articles in the local Press during the year. We all hoped that John B. would continue in this post for 2020/21 !11
Next Committee Meeting – Monday 20th April 2020 at 7.30 p.m. Muddy Lane, LetchworthFuture meeting dates to be confirmed :July,after Finals Day in September,December,February
The meeting closed at 9.05 p.m.
Diary :
28th February 2020 – coffee morning
14th March 2020 – Annual Dinner30th March 2020 - AGMBeginners’ Course : 6 weeks from 18th April to 23rd May 2020Finals Weekend – 19th/20th September 2020
RECORD OF MEETING HELD ON MONDAY 9th DECEMBER 2019
AT MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Colin Gregory, Secretary
Tracy Martin, Treasurer
Peter Aspinall, Sue Bathmaker, Andrea Carr, Janet Mathews,
Trisha Noble, Keith Rhodes
1
Apologies : Andy Kennedy, Nick Mounfield, Jan Scroggins
2
Record of the last meeting (16th September) is available on the website. Record of this meeting (9th December) will be available when agreed.
3
Chairman’s update : John had no specific items to raise.
4
Grounds Maintenance update
Keith reported on the present state of the lawns – currently a bit fragile – and the irrigation works so far. The water supply pipes have been laid and electricity connected, including a power supply to the shelter. Thus the gas ring could now be removed! The water storage tank would be organised for delivery in Spring of next year. We noted that storage of some of the equipment might be an issue to consider in the future.
Other matters raised were : new chairs needed for next year, the CA had replaced the faulty new ‘blue’ ball, and it was agreed that two more benches should be purchased (or commissioned?) for placing on the perimeter of the lawns.
Action Keith
It was pointed out that the decking outside the shelter was very slippery at the moment. Attempts were being made to clean it. All members were asked to be especially careful.
Action All members to note
Keith wished to place on record his personal thanks to Colin Davies and David Mathews for carrying out a lot of the maintenance work this year while he had been unavailable. This was reinforced by the Committee.
Thank you
5
Secretary’s update
Colin reported on the recent correspondence from the CA. One topic was the completion of a UK ‘State of the Nation’ survey being carried out by the CA across all Full Member Clubs with regard to the number of players, club activity and other information that will enable the CA to best formulate future policies for the welfare and growth of the sport. We currently have 72 playing members out of a membership of 85.
It was agreed that Colin would complete the survey on behalf of the Club, with the help of John and others if need be, by the deadline of 13th December 2019
Action Colin
6
Treasurer’s update
Tracy had circulated the accounts information as at 7th December 2019 showing approximately £13,000 in the Bank.
7
Social Activities
·Quiz Night, 16th November : Peter reported that the venue for the Quiz night (at Muddy Lane Sports Centre) had been excellent and the staff working that evening had been very helpful and accommodating. The event had raised £140 for club funds. Thanks to all who attended
Peter also reported that he would be standing down at the AGM in 2020 but would continue to support the club as a willing volunteer in any way he could. We thanked Peter for all his time and effort put into the club’s social events over the past few years.
Thanks to Peter
Coffee Mornings – we noted that Sue and Peter Bathmaker had invited club members to their home for a Christmas coffee morning on Friday 20th December 2019. Trisha suggested that we use this opportunity to donate to a local charitable cause. We agreed and asked Sue, as host, to nominate her charity.
Action Sue
The next coffee mornings would be held on Friday 31st January 2020 and Friday 28th
February 2020.Annual Dinner – 14th March 2019
Keith said he would be contacting Jan Scroggins in due course. Action Keith and Jan
8
Annual General Meeting 2020
John reported that the Club’s Annual Report would need to be brought up to date and he would be emailing a draft in mid-January for committee members to comment/amend as appropriate. It was agreed that the draft report would be considered at the next Committee meeting on 10th February 2020 in readiness for the AGM on 30th March 2020.
Action John
Next meeting
10th Feb. 2020
9
Membership Matters
(1) There was a brief discussion about the roles and responsibilities of the Membership Group and its difficulty to make any progress. The group had now disbanded and its functions been brought back to the Committee.
(2) New Members -
Andrea reported that there were approximately 10 new players who had not been introduced to croquet through a formal Beginners’ Course during 2019. We agreed that for 2020 a Beginners’ Course would be planned for 6 consecutive weeks from Saturday 18th April to Saturday 23rd May supported by Committee members and appropriate coach(es).
John to confirm
(3) Encouraging younger players : Club logo and possible croquet taster session for end of year students’ ‘rewards’ scheme
Trisha gave us an update on these ideas – hoping that a group of students would volunteer to take up the design opportunity, leading to a new logo/corporate identity for the Club. A comprehensive brief would be drawn up for this purpose. And also hoping to promote croquet to younger players through a students’ taster session.
Action Trisha/John
10
Tournaments and Competitions
John reported that the Tournaments Group had already agreed that 3 AC CA tournaments would be held next year on 4th April, July 1st/2nd and September 12/13th. It was agreed Colin would notify the CA of the contact names for the Mary Rose and Longman Tournaments as well as the GC Inter-Club Competition.
Action Colin
John also suggested that the playing season might be extended in 2020 finishing with a Finals Weekend event which would also incorporate the presentation of the winning trophies. After some discussion this was agreed and we set the date for 19th/20th September 2020 .Finals Event date All members to note please
11
MLSG – feedback from Directors’ Meetings
Sue reported on her recent attendance at the MLSG Board meetings where a range of interesting ideas/suggestions had been raised with the aim of giving the Croquet Club a higher profile within the Sports Club and externally :
(1) Two ‘antique’ croquet mallets (from the Club’s equipment shed!) and the Winning Shield presented to Colin Davies for his success in the All England AC Tournament 2019, had been displayed in the Muddy Lane Sports Centre.
(2) A joint croquet event between our Club and MLSG/LSTC was suggested offering a social opportunity as well as a chance to promote the game of croquet. We supported this idea and It was agreed that Sue would liaise with MLSG on a date – hopefully in May 2020? Action Sue to confirm
(3) A regular Croquet Club column could be included in future editions of the LSTC News Letter which could also be circulated to Croquet Club members. Agreed Action .Sue
(4) Publicity for all our social events and those of LSTC could be shared. Agreed.Committee
We thanked Sue for seeking to raise the profile of the Croquet Club amongst a wider audience.Thanks Sue
12
Communications
Colin said that a newsletter would be circulated as soon as possible.
The meeting closed at 9.20 p.m.
31st January 2020 – coffee morning
10th February 2020 – next Committee meeting
28th February 2020 – end of Winter coffee morning
14th March 2020 – Annual Dinner
30th March 2020 - AGM
LETCHWORTH CROQUET CLUB
RECORD OF MEETING HELD ON 16th SEPTEMBER 2019AT MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Colin Gregory, Secretary
Tracy Martin. Treasurer
Sue Bathmaker. Andrea Carr. Janet Mathews, Trisha Noble,
Keith Rhodes
1
Apologies : Peter Aspinall, Andy Kennedy, Nick Mounfield, Jan Scroggins
2
Record of the last meeting held on 8th July is available on the web-site. Record of this meeting (16th September) will be available when agreed.
3
Chairman’s Report – items were covered elsewhere on the agenda.
4
Grounds Maintenance / Equipment / Improvements
Keith had circulated a short email to all members, setting out the proposed autumn maintenance work. We noted that there would be no complete closure of the lawns but the Grounds Team would be carrying out lawn treatment works where required and this, in turn, would reduce the playable areas at certain times. Any problems should be reported to one of the Grounds Team Action: All members
Keith also reported that the new weekly ‘maintenance days’ of Monday and Thursday mornings were working out well, together with the use of one set of hoop holes.
Equipment - The purchase of a strimmer, agreed at the last meeting, had been deferred until probably the New Year. Currently making do. Action: Keith
Keith reported that a formal complaint had been made to the CA regarding the poor quality of the new ‘competition’ balls which had been delivered earlier this year. The CA are investigating this with the manufacturers. We would be kept informed. Action: Keith
Irrigation Project
Keith reported (and Sue confirmed) that MLSG had given their consent for the Club to commence work on this project and hopefully contractors would start towards the end of October. The Grounds Team had already cleared the gateway from Barrington Road in readiness. John reminded us that Mel (at the Tennis Club) should be notified as and when contractors would be on site.
5
Tournaments and Competititons 2019/2020
John referred to the list of CA / EACF and Club Tournaments/ Competitions that had taken place this year. He reported that for 2020 the two CA-GC Tournaments would be withdrawn but the three AC tournaments would remain. The EACF competitions would all remain. The Working Group were considering some new ideas for our club competitions – these would be brought to the next meeting..
Action: Working Group/Competition Managers Meeting 9/12/19
We also discussed the arrangements, as they had panned out, for this year’s Finals Day. Some club competition matches had slipped their deadline dates and were not in a position to play their ‘final’ match on Finals Day. We considered how best to address this in future and put forward some suggestions. It was agreed that the Working Group should incorporate their thoughts into the above review.Action: Working Group Meeting 9/12/19
6
Membership & Internal Communications Group
Andrea reported that there were 8 people on the waiting list and 3 others who had expressed an interest. We considered how best to introduce new members to the game and to the Club and agreed that a structured Beginners’ Course, probably 5 weeks, during April/May 2020, should be organised. The course would initially concentrate on learning AC (or Garden Croquet).
Action: John Noble/Club Coaches
Andrea also reported that she would be standing down from this Group with immediate effect. It had been difficult to arrange meetings over the summer months when diaries were always full and therefore little progress had been made since the last Committee meeting. We thanked Andrea for getting the Group up and running. Action: Peter Aspinall Colin Gregory, Nick Mounfield, Trisha Noble
7
Encouraging new (younger) players Trisha gave us an update on the projects she has been working on with a local school -
Design of a new club logo : Year 12 were keen to take this on. The club would need to produce a design brief for the school/students; select the best three designs and then choose the winner. Cash prizes would be required for the winning entry.ion:
The possibility of offering students a taster session/introduction to croquet to pupils as an end of year ‘reward’ – with House Heads
·Still investigating - with local Scout/Guides groups Duke of Edinburgh Awards Programme We thanked Trisha and looked forward to hearing more.Action:Trisha
8
Matters from Muddy Lane Sports Ground Ltd
Sue reported that she had attended a meeting with MLSG recently when they had formally given their consent `to commence work on the Irrigation project. Their AGM is to be held on 19th September 2019 and the next Directors’ meeting on the 24th September. Action: Sue
9
Finances
Tracy had circulated the latest financial summary. We specially thanked Colin for organising events during the summer 2019 which had raised a total of just under £660 for club funds. £200 from visiting groups and £459.80 from the Fun Doubles afternoons. Thanks were also extended to all those who had participated in these events, giving us an opportunity to enjoy some friendly ‘competitive’ croquet in good company whilst fundraising.
Thank you
10
Social Events :
(a) Gastro Quiz, 16th November 2019In the absence of Peter, Janet reported that arrangements were being made to hold a pre-Christmas Quiz to be held at Muddy Lane Sports Centre on Saturday 16th November 2019, open to all members, friends and families. Tickets were agreed at £17.50 per person which would include food/drink tasters and fish (or pie) and chips supper. Action:
Peter Aspinall
Colin said he would email out the invite.
(b) Annual Dinner and AGM 2020
It was agreed that Keith would check with Letchworth Golf Club for available dates for these two eventsAlready done
11
Correspondence – none other than that previously emailed out..
12
Communications
Items for the next Newsletter – Competitions/Tournament successes for 2019 (Club and National); Quiz details; Lawns/Irrigation; Action: Colin
The meeting closed at 9.10 p.m.
Future meetings : 9th December 2019 10th February 2020
14th March 2020 Annual Dinner
30th March 2020 AGM
RECORD OF MEETING HELD ON 16th SEPTEMBER 2019AT MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Colin Gregory, Secretary
Tracy Martin. Treasurer
Sue Bathmaker. Andrea Carr. Janet Mathews, Trisha Noble,
Keith Rhodes
1
Apologies : Peter Aspinall, Andy Kennedy, Nick Mounfield, Jan Scroggins
2
Record of the last meeting held on 8th July is available on the web-site. Record of this meeting (16th September) will be available when agreed.
3
Chairman’s Report – items were covered elsewhere on the agenda.
4
Grounds Maintenance / Equipment / Improvements
Keith had circulated a short email to all members, setting out the proposed autumn maintenance work. We noted that there would be no complete closure of the lawns but the Grounds Team would be carrying out lawn treatment works where required and this, in turn, would reduce the playable areas at certain times. Any problems should be reported to one of the Grounds Team Action: All members
Keith also reported that the new weekly ‘maintenance days’ of Monday and Thursday mornings were working out well, together with the use of one set of hoop holes.
Equipment - The purchase of a strimmer, agreed at the last meeting, had been deferred until probably the New Year. Currently making do. Action: Keith
Keith reported that a formal complaint had been made to the CA regarding the poor quality of the new ‘competition’ balls which had been delivered earlier this year. The CA are investigating this with the manufacturers. We would be kept informed. Action: Keith
Irrigation Project
Keith reported (and Sue confirmed) that MLSG had given their consent for the Club to commence work on this project and hopefully contractors would start towards the end of October. The Grounds Team had already cleared the gateway from Barrington Road in readiness. John reminded us that Mel (at the Tennis Club) should be notified as and when contractors would be on site.
5
Tournaments and Competititons 2019/2020
John referred to the list of CA / EACF and Club Tournaments/ Competitions that had taken place this year. He reported that for 2020 the two CA-GC Tournaments would be withdrawn but the three AC tournaments would remain. The EACF competitions would all remain. The Working Group were considering some new ideas for our club competitions – these would be brought to the next meeting..
Action: Working Group/Competition Managers Meeting 9/12/19
We also discussed the arrangements, as they had panned out, for this year’s Finals Day. Some club competition matches had slipped their deadline dates and were not in a position to play their ‘final’ match on Finals Day. We considered how best to address this in future and put forward some suggestions. It was agreed that the Working Group should incorporate their thoughts into the above review.Action: Working Group Meeting 9/12/19
6
Membership & Internal Communications Group
Andrea reported that there were 8 people on the waiting list and 3 others who had expressed an interest. We considered how best to introduce new members to the game and to the Club and agreed that a structured Beginners’ Course, probably 5 weeks, during April/May 2020, should be organised. The course would initially concentrate on learning AC (or Garden Croquet).
Action: John Noble/Club Coaches
Andrea also reported that she would be standing down from this Group with immediate effect. It had been difficult to arrange meetings over the summer months when diaries were always full and therefore little progress had been made since the last Committee meeting. We thanked Andrea for getting the Group up and running. Action: Peter Aspinall Colin Gregory, Nick Mounfield, Trisha Noble
7
Encouraging new (younger) players Trisha gave us an update on the projects she has been working on with a local school -
Design of a new club logo : Year 12 were keen to take this on. The club would need to produce a design brief for the school/students; select the best three designs and then choose the winner. Cash prizes would be required for the winning entry.ion:
The possibility of offering students a taster session/introduction to croquet to pupils as an end of year ‘reward’ – with House Heads
·Still investigating - with local Scout/Guides groups Duke of Edinburgh Awards Programme We thanked Trisha and looked forward to hearing more.Action:Trisha
8
Matters from Muddy Lane Sports Ground Ltd
Sue reported that she had attended a meeting with MLSG recently when they had formally given their consent `to commence work on the Irrigation project. Their AGM is to be held on 19th September 2019 and the next Directors’ meeting on the 24th September. Action: Sue
9
Finances
Tracy had circulated the latest financial summary. We specially thanked Colin for organising events during the summer 2019 which had raised a total of just under £660 for club funds. £200 from visiting groups and £459.80 from the Fun Doubles afternoons. Thanks were also extended to all those who had participated in these events, giving us an opportunity to enjoy some friendly ‘competitive’ croquet in good company whilst fundraising.
Thank you
10
Social Events :
(a) Gastro Quiz, 16th November 2019In the absence of Peter, Janet reported that arrangements were being made to hold a pre-Christmas Quiz to be held at Muddy Lane Sports Centre on Saturday 16th November 2019, open to all members, friends and families. Tickets were agreed at £17.50 per person which would include food/drink tasters and fish (or pie) and chips supper. Action:
Peter Aspinall
Colin said he would email out the invite.
(b) Annual Dinner and AGM 2020
It was agreed that Keith would check with Letchworth Golf Club for available dates for these two eventsAlready done
11
Correspondence – none other than that previously emailed out..
12
Communications
Items for the next Newsletter – Competitions/Tournament successes for 2019 (Club and National); Quiz details; Lawns/Irrigation; Action: Colin
The meeting closed at 9.10 p.m.
Future meetings : 9th December 2019 10th February 2020
14th March 2020 Annual Dinner
30th March 2020 AGM
LETCHWORTH CROQUET CLUB
RECORD OF COMMITTEE MEETING – 8th JULY 2019MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Andy Kennedy, Vice-Chairman
Colin Gregory, Secretary
Tracy Martin, Treasurer
Peter Aspinall, Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble, Jan Scroggins
Action
1
Apologies for absence : Nick Mounfield, Keith Rhodes
2
Record of meeting held on 9th April 2019
(a) The record was agreed.
(b) Access to Committee records – it was agreed that in future the approved committee records would be made available to club members via the club’s website.
Item for News Letter
3
Chairman’s Report
John reported that little had changed regarding the proposals by Muddy Lane Sports Ground Ltd. to extend the car parking facilities at Muddy Lane. We would continue to be kept informed via the Club’s representative on the MLSG Board
John also expressed his pleasure with the increased Press coverage in the Sports Section of the Comet newspaper and the Committee expressed their thanks and appreciation to John Barrance for his continued efforts in seeking to raise the profile of croquet.
4
Grounds Maintenance and Improvements –(a) Proposed Irrigation System
John presented a report summarising the current position. A lot of work had been done by the project team in the past couple of months in evaluating and assessing the best way forward. The team were now recommending that the club should install a large water tank which could be filled from the existing water supply pipe. The water could then be electronically pumped onto the lawns via an irrigation system, as and when required. The Committee had a site plan showing the proposed location of the tank on the grass bank at the far end of Court 2. It was also proposed to take this opportunity to extend the electricity supply into the club shelter.
MLSG had been consulted on the proposals from the outset and the necessary permissions/consents had been obtained. Quotes had also been received which were now being scrutinised. The estimated costs were affordable from club funds and the future running costs were minimal.
John asked the Committee for their views and we discussed the merits of this option against the original idea of using a borehole to produce a supply of water for the irrigation system. The Committee concluded and agreed that -
(a) the proposals now presented were the best way forward
(b) the costs of the irrigation system and the future running costs would be met from Club funds(c) the project team should now proceed to obtain the formal consent letter from MLSG so that works could commence as soon as possible.
The project team were thanked for taking this scheme forward.John Noble/
Keith Rhodes
(b) Tools and equipment
A request had been made by the Grounds Team for the purchase of a strimmer – approximate cost £150. Keith/David/
Colin
This was agreed.
5
Report from Membership Sub-Committee
The Membership Sub-Committee consists of Andrea Carr (Membership Secretary), Peter Aspinall, Colin Gregory, Nick Mounfield and Trisha Noble. It reports to the main Committee.
Andrea had circulated a report from the group setting out the suggested roles and responsibilities of this Sub-Committee. It would develop and implement policies and procedures relating to all club membership matters and would also undertake a lot of the essential functional duties.
We had a wide ranging discussion - some amendments to the Club’s existing Constitution were suggested to bring it into line with recent membership issues. In particular the need to emphasise that the Club is a self-help club and therefore its success depends solely on support from its members.
The Committee also discussed some of the comments which had been expressed on the Feedback Forms that were circulated to those members who attended the 2019 AGM.
The Committee recognised that this was work in progress in preparation for a report to the AGM in 2020. The Sub-Committee would continue to develop this paper.Sub-Cttee
6
Report from Tournaments and Competitions Group
Andy reported that this group had met and considered the scheduling of matches for next year. The priority was mostly on the need to prepare to meet the Croquet Association timetable for their 2020 competitions. We also noted that our Club had one of the highest number of annual Club competitions. Andy suggested that he would be keen to receive feedback from competition managers to see whether improvements in the planning process might be warranted or possible ?
It was agreed that the CA dates for next year would be brought to the next meeting of this committee.Andy
16th Sept.
7
Updates -
(a) Finance : Tracy circulated the Summary of Accounts as at 27thJune 2019. John reported that he had arranged payment of the Club’s Insurance cover. A query was raised regarding the insurance cover provided by MLSG and whether or not it had any effect on our Club ? It was agreed that this matter should be raised with MLSG at the next opportunity.
Sue
(b) Social : Jan reported that the Summer Lunch acceptances were coming in.- being organised for 28th July 2019.
Peter asked if a ‘notice to keep the date’ of 16th November 2019 could be circulated to all members.
Newsletter
John suggested that a blackboard in the shelter might be a good idea to promote news/events ? or maybe better use made of the existing notice boards ?
Good idea
(c) Correspondence :
Nothing to report
(d) Communications :
Colin had circulated a draft news letter which was added to – to be sent out as soon as possible.
Press/Publicity – The Committee placed on record their thanks and appreciation to Club Tournament Managers and Captains for continuing to keep John Barrance informed of match results (as well as Andrea for our website), thus enabling John B. to liaise with the Comet on appropriate Press coverage.
Thank you
8
Any Other Business
Trisha reported that she had been busy trying to make contact with groups of students/Rangers/Guides/young adults etc. with a view to raising the profile of croquet and encouraging new members either from younger people and/or their parents. Several possibilities might take off. We thanked Trisha and hoped to hear more news in the future.
The meeting closed at 9.10 p.m.
Next meeting 16th September 2019
RECORD OF COMMITTEE MEETING – 8th JULY 2019MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Andy Kennedy, Vice-Chairman
Colin Gregory, Secretary
Tracy Martin, Treasurer
Peter Aspinall, Sue Bathmaker, Andrea Carr, Janet Mathews, Trisha Noble, Jan Scroggins
Action
1
Apologies for absence : Nick Mounfield, Keith Rhodes
2
Record of meeting held on 9th April 2019
(a) The record was agreed.
(b) Access to Committee records – it was agreed that in future the approved committee records would be made available to club members via the club’s website.
Item for News Letter
3
Chairman’s Report
John reported that little had changed regarding the proposals by Muddy Lane Sports Ground Ltd. to extend the car parking facilities at Muddy Lane. We would continue to be kept informed via the Club’s representative on the MLSG Board
John also expressed his pleasure with the increased Press coverage in the Sports Section of the Comet newspaper and the Committee expressed their thanks and appreciation to John Barrance for his continued efforts in seeking to raise the profile of croquet.
4
Grounds Maintenance and Improvements –(a) Proposed Irrigation System
John presented a report summarising the current position. A lot of work had been done by the project team in the past couple of months in evaluating and assessing the best way forward. The team were now recommending that the club should install a large water tank which could be filled from the existing water supply pipe. The water could then be electronically pumped onto the lawns via an irrigation system, as and when required. The Committee had a site plan showing the proposed location of the tank on the grass bank at the far end of Court 2. It was also proposed to take this opportunity to extend the electricity supply into the club shelter.
MLSG had been consulted on the proposals from the outset and the necessary permissions/consents had been obtained. Quotes had also been received which were now being scrutinised. The estimated costs were affordable from club funds and the future running costs were minimal.
John asked the Committee for their views and we discussed the merits of this option against the original idea of using a borehole to produce a supply of water for the irrigation system. The Committee concluded and agreed that -
(a) the proposals now presented were the best way forward
(b) the costs of the irrigation system and the future running costs would be met from Club funds(c) the project team should now proceed to obtain the formal consent letter from MLSG so that works could commence as soon as possible.
The project team were thanked for taking this scheme forward.John Noble/
Keith Rhodes
(b) Tools and equipment
A request had been made by the Grounds Team for the purchase of a strimmer – approximate cost £150. Keith/David/
Colin
This was agreed.
5
Report from Membership Sub-Committee
The Membership Sub-Committee consists of Andrea Carr (Membership Secretary), Peter Aspinall, Colin Gregory, Nick Mounfield and Trisha Noble. It reports to the main Committee.
Andrea had circulated a report from the group setting out the suggested roles and responsibilities of this Sub-Committee. It would develop and implement policies and procedures relating to all club membership matters and would also undertake a lot of the essential functional duties.
We had a wide ranging discussion - some amendments to the Club’s existing Constitution were suggested to bring it into line with recent membership issues. In particular the need to emphasise that the Club is a self-help club and therefore its success depends solely on support from its members.
The Committee also discussed some of the comments which had been expressed on the Feedback Forms that were circulated to those members who attended the 2019 AGM.
The Committee recognised that this was work in progress in preparation for a report to the AGM in 2020. The Sub-Committee would continue to develop this paper.Sub-Cttee
6
Report from Tournaments and Competitions Group
Andy reported that this group had met and considered the scheduling of matches for next year. The priority was mostly on the need to prepare to meet the Croquet Association timetable for their 2020 competitions. We also noted that our Club had one of the highest number of annual Club competitions. Andy suggested that he would be keen to receive feedback from competition managers to see whether improvements in the planning process might be warranted or possible ?
It was agreed that the CA dates for next year would be brought to the next meeting of this committee.Andy
16th Sept.
7
Updates -
(a) Finance : Tracy circulated the Summary of Accounts as at 27thJune 2019. John reported that he had arranged payment of the Club’s Insurance cover. A query was raised regarding the insurance cover provided by MLSG and whether or not it had any effect on our Club ? It was agreed that this matter should be raised with MLSG at the next opportunity.
Sue
(b) Social : Jan reported that the Summer Lunch acceptances were coming in.- being organised for 28th July 2019.
Peter asked if a ‘notice to keep the date’ of 16th November 2019 could be circulated to all members.
Newsletter
John suggested that a blackboard in the shelter might be a good idea to promote news/events ? or maybe better use made of the existing notice boards ?
Good idea
(c) Correspondence :
Nothing to report
(d) Communications :
Colin had circulated a draft news letter which was added to – to be sent out as soon as possible.
Press/Publicity – The Committee placed on record their thanks and appreciation to Club Tournament Managers and Captains for continuing to keep John Barrance informed of match results (as well as Andrea for our website), thus enabling John B. to liaise with the Comet on appropriate Press coverage.
Thank you
8
Any Other Business
Trisha reported that she had been busy trying to make contact with groups of students/Rangers/Guides/young adults etc. with a view to raising the profile of croquet and encouraging new members either from younger people and/or their parents. Several possibilities might take off. We thanked Trisha and hoped to hear more news in the future.
The meeting closed at 9.10 p.m.
Next meeting 16th September 2019
LETCHWORTH CROQUET CLUB
RECORD OF COMMITTEE MEETINGHELD ON 9th APRIL 2019 AT MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Andy Kennedy, Vice-Chairman
Colin Gregory, Secretary
Tracy Martin, Treasurer
Sue Bathmaker, Andrea Carr, Nick Mounfield, Trisha Noble, Janet Mathews, Keith Rhodes
1
Apologies : Peter Aspinall and Jan Scroggins
2
Minutes of the meeting held on 4th March were approved
3
Chairman’s report
(a) New members
John welcomed 2 new members to the Committee – Sue Bathmaker and Janet Mathews. The Committee is now quorate plus 2 members
(b) Roles and Responsibilities
John referred to the list of roles and responsibilities that had been discussed and agreed at the Committee meeting on 4th March and also at the AGM on 1st April 2019. Some additional information was inserted - the Membership and Internal Communications Sub-Committee would also include the maintenance of the Club Handbook.
Under the topic of ‘one-off’ projects it was confirmed that John would take forward the Irrigation project with Peter Bathmaker, Hugo Jeune and the Grounds Team.
With regard to the project on Team Clothing/Corporate Identity, we discussed the possibility of launching a schools competition for a club logo. Trisha agreed to investigate this.
(c) Update on the proposed car park extension by MLSG
John reported that he had lodged a formal objection on behalf of the Club to the works as proposed by Muddy Lane Sports Ground Ltd. the leaseholders of the site. We noted that the Committee would be kept informed of further developments. Sue would be attending future MLSG Board meetings as our Club representative.
(d) External Communications
John referred to the recent article printed in Letchworth and Baldock Comet (4th April 2019) headed up ‘Crikey! We’re cock-a-hoop at a cracking new croquet season!’. John Barrance, on behalf of our Club, had succeeded in getting into print with a half-page Sports Section (back cover) write-up highlighting coverage of the Club’s AGM and trophies presentation ceremony held on 1st April 2019. It went on to promote the Club’s recent activities and achievements and certainly raised awareness of the sport in Letchworth Garden City.
The Committee expressed their thanks and appreciation to John Barrance for offering to help promote the Club and croquet generally through press/publicity articles.
It was agreed that Tournament/Competition Managers should inform John Barrance as and when future promotional opportunities arise – and prepare the write up for articles. (Not forgetting also to keep Andrea informed for the Club’s website material).
Tournament/Comp. Mgrs and Cttee.
4
Feedback from AGM
(a) New GC Rules (5th Edition) with effect from March 2019
It was agreed that Tracy would order 20 Rules books for use within the Club. One would be retained in the shelter
A copy of the summary of the changes, available on the CA website, would be pinned to the notice board in the shelter for reference. Action Janet
John reported that his Thursday evening coaching sessions would also cover aspects of the new rules. 4 members had attended last week.
All to note
(b) Advertising/sponsorship
The Committee discussed a suggestion made at the AGM that the Club might consider the use of advertising to raise income for the club. We noted that the CA has its own protocols for this.
It was agreed that no action should be taken at the present time
(c) General Data Protection Regulations (GDPR)
Colin referred to the information circulated at the AGM and wondered whether club members were fully aware of the implications of these Regulations. The CA website has full details as to how they affect the CA as well as local clubs and their members. It is a requirement of the Regulations that all club members should give their consent (or not) for their contact details to be published within our club and/or to the CA. Some members had completed the form at the AGM.
For more information see CA website
It was agreed that Colin would chase up replies to the pro-forma
5
Standing Items
(a) Grounds Maintenance
Keith updated the Committee – Fertiliser had been put down this week and now needed some rain but lawns still looking immaculate. Many thanks to the team. New Tournament balls and clips are to be ordered. Action Keith
6.
(b) Membership
Andrea reported that she had contacted those people who were on the waiting list to join and 3 had indicated that they would be attending the Introductory Session to be held Saturday 13th April 2019.
We discussed instances where some players belonged to more than one club. We confirmed that where members do already belong to another club they should indicate that Letchworth would be their primary Club before they would be considered for membership at Letchworth.
(© Andrea also referred to the Members’ Questionnaire circulated to those who attended the AGM. 29 responses had been received to date. Another meeting of the Membership & Communications group is to be arranged to take this forward. Notes of their meetings would be emailed to Committee members as appropriate.
(c) Tournaments and Competitions
John suggested that the Committee should set up a group to work through how we will organise Tournaments/Competitions for next year, to tie in with the timetable set by the CA for their competitions etc. We discussed the extent of the current use of our lawns and how best to utilise the play sessions. There was a long debate on the benefits of playing ‘handicap’ games at all club GC sessions. We concluded that the Committee wished to encourage more rigorous use of competitive play, particularly at the Saturday and Monday afternoon Singles sessions.
It was agreed that Andy Kennedy would lead on this with the help of Tracy, Nick, John and Brian Havill (tbc).
Tracy reported that she was getting the Club Competitions organised. Details would be out this week.
Colin reported that the Edward Martin competition needed a few more entrants – he would chase this up.
(d) Finances
We thanked Tracy for circulating the up to date financial situation.
6
Any Other Business
John reported that there had been sufficient interest shown in the GC Rules and Referees’ training – he would proceed to organise that. Action John
Trisha said that she would organise a ‘No Smoking’ sign for the shelter.
It was agreed that at the close of matches the organisers would arrange for all recyclable materials to be taken away for recycling.
Club Handicappers – It was agreed that John would contact David Tutt and John Alabaster with a view to arranging training for assistant handicappers.
7
Future Meetings -
It was agreed that the full Committee would meet on -
Mondays 8th July 2019
Monday 16th September 2019
Monday 9th December 2019
Monday 10th February 2020
Agenda items to be sent to John and Janet 14 days before the meeting date.
Meetings of Sub-Committees and/or Working Groups would be arranged on an ad-hoc basis and provide notes of their meetings to the full Committee as and when.
The meeting closed at 9.05 p.m.
RECORD OF COMMITTEE MEETINGHELD ON 9th APRIL 2019 AT MUDDY LANE, LETCHWORTH GARDEN CITY
Present : John Noble, Chairman
Andy Kennedy, Vice-Chairman
Colin Gregory, Secretary
Tracy Martin, Treasurer
Sue Bathmaker, Andrea Carr, Nick Mounfield, Trisha Noble, Janet Mathews, Keith Rhodes
1
Apologies : Peter Aspinall and Jan Scroggins
2
Minutes of the meeting held on 4th March were approved
3
Chairman’s report
(a) New members
John welcomed 2 new members to the Committee – Sue Bathmaker and Janet Mathews. The Committee is now quorate plus 2 members
(b) Roles and Responsibilities
John referred to the list of roles and responsibilities that had been discussed and agreed at the Committee meeting on 4th March and also at the AGM on 1st April 2019. Some additional information was inserted - the Membership and Internal Communications Sub-Committee would also include the maintenance of the Club Handbook.
Under the topic of ‘one-off’ projects it was confirmed that John would take forward the Irrigation project with Peter Bathmaker, Hugo Jeune and the Grounds Team.
With regard to the project on Team Clothing/Corporate Identity, we discussed the possibility of launching a schools competition for a club logo. Trisha agreed to investigate this.
(c) Update on the proposed car park extension by MLSG
John reported that he had lodged a formal objection on behalf of the Club to the works as proposed by Muddy Lane Sports Ground Ltd. the leaseholders of the site. We noted that the Committee would be kept informed of further developments. Sue would be attending future MLSG Board meetings as our Club representative.
(d) External Communications
John referred to the recent article printed in Letchworth and Baldock Comet (4th April 2019) headed up ‘Crikey! We’re cock-a-hoop at a cracking new croquet season!’. John Barrance, on behalf of our Club, had succeeded in getting into print with a half-page Sports Section (back cover) write-up highlighting coverage of the Club’s AGM and trophies presentation ceremony held on 1st April 2019. It went on to promote the Club’s recent activities and achievements and certainly raised awareness of the sport in Letchworth Garden City.
The Committee expressed their thanks and appreciation to John Barrance for offering to help promote the Club and croquet generally through press/publicity articles.
It was agreed that Tournament/Competition Managers should inform John Barrance as and when future promotional opportunities arise – and prepare the write up for articles. (Not forgetting also to keep Andrea informed for the Club’s website material).
Tournament/Comp. Mgrs and Cttee.
4
Feedback from AGM
(a) New GC Rules (5th Edition) with effect from March 2019
It was agreed that Tracy would order 20 Rules books for use within the Club. One would be retained in the shelter
A copy of the summary of the changes, available on the CA website, would be pinned to the notice board in the shelter for reference. Action Janet
John reported that his Thursday evening coaching sessions would also cover aspects of the new rules. 4 members had attended last week.
All to note
(b) Advertising/sponsorship
The Committee discussed a suggestion made at the AGM that the Club might consider the use of advertising to raise income for the club. We noted that the CA has its own protocols for this.
It was agreed that no action should be taken at the present time
(c) General Data Protection Regulations (GDPR)
Colin referred to the information circulated at the AGM and wondered whether club members were fully aware of the implications of these Regulations. The CA website has full details as to how they affect the CA as well as local clubs and their members. It is a requirement of the Regulations that all club members should give their consent (or not) for their contact details to be published within our club and/or to the CA. Some members had completed the form at the AGM.
For more information see CA website
It was agreed that Colin would chase up replies to the pro-forma
5
Standing Items
(a) Grounds Maintenance
Keith updated the Committee – Fertiliser had been put down this week and now needed some rain but lawns still looking immaculate. Many thanks to the team. New Tournament balls and clips are to be ordered. Action Keith
6.
(b) Membership
Andrea reported that she had contacted those people who were on the waiting list to join and 3 had indicated that they would be attending the Introductory Session to be held Saturday 13th April 2019.
We discussed instances where some players belonged to more than one club. We confirmed that where members do already belong to another club they should indicate that Letchworth would be their primary Club before they would be considered for membership at Letchworth.
(© Andrea also referred to the Members’ Questionnaire circulated to those who attended the AGM. 29 responses had been received to date. Another meeting of the Membership & Communications group is to be arranged to take this forward. Notes of their meetings would be emailed to Committee members as appropriate.
(c) Tournaments and Competitions
John suggested that the Committee should set up a group to work through how we will organise Tournaments/Competitions for next year, to tie in with the timetable set by the CA for their competitions etc. We discussed the extent of the current use of our lawns and how best to utilise the play sessions. There was a long debate on the benefits of playing ‘handicap’ games at all club GC sessions. We concluded that the Committee wished to encourage more rigorous use of competitive play, particularly at the Saturday and Monday afternoon Singles sessions.
It was agreed that Andy Kennedy would lead on this with the help of Tracy, Nick, John and Brian Havill (tbc).
Tracy reported that she was getting the Club Competitions organised. Details would be out this week.
Colin reported that the Edward Martin competition needed a few more entrants – he would chase this up.
(d) Finances
We thanked Tracy for circulating the up to date financial situation.
6
Any Other Business
John reported that there had been sufficient interest shown in the GC Rules and Referees’ training – he would proceed to organise that. Action John
Trisha said that she would organise a ‘No Smoking’ sign for the shelter.
It was agreed that at the close of matches the organisers would arrange for all recyclable materials to be taken away for recycling.
Club Handicappers – It was agreed that John would contact David Tutt and John Alabaster with a view to arranging training for assistant handicappers.
7
Future Meetings -
It was agreed that the full Committee would meet on -
Mondays 8th July 2019
Monday 16th September 2019
Monday 9th December 2019
Monday 10th February 2020
Agenda items to be sent to John and Janet 14 days before the meeting date.
Meetings of Sub-Committees and/or Working Groups would be arranged on an ad-hoc basis and provide notes of their meetings to the full Committee as and when.
The meeting closed at 9.05 p.m.